Subcontracts Administrator II

AECOM is seeking a highly talented Subcontracts Administrator II to support multiple East Region Business Lines.

This will be a hybrid position including a combination of both remote and in-office. The location of this position is flexible, but qualified candidates will need to be willing to potentially work Eastern standard time and Central standard time hours. 

Duties & Responsibilities 

Business:

• Follow and enforce procurement related policies and procedures.
• Develop intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Challenge the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.

Technical:

• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Prepare and solicit Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and executes purchase orders and agreements.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results. Communicate effectively with internal clients regarding subcontract progress and accomplishments.
• Negotiate deviations from company Terms & Conditions and minimum insurance requirements needed for various Scopes of Work.
  • Must be familiar with and preferably have significant experience with standard contractual Terms and Conditions and their meanings.
  • Must have a working knowledge of Certificates of Insurance as well as different policy types and limits.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals,and clarifications, and signed contractual Agreements.
• Tabulate and evaluate subcontractor and supplier proposals.
• Achieve savings targets relative to management established benchmarks by managing workload in accordance with business objectives and internal client priorities.
• Review invoices and resolves discrepancies.
• Assist in the evaluation of disputes with suppliers.