Administrative Assistant _ Eurofins Environment Testing Canada

Company: Eurofins Environment Testing,

Position: Administrative Assistant

Job Type: Full-Time and Permanent

Salary: $25.9 /hour 

Working hours: 36 hours/week

Work location: 146 Colonnade Road, suite unit #8, Ottawa, Ontario K2E 7Y1

Website: https://www.eurofins.com/

Email: EurofinsOttawaHiringManager@gmail.com

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We are now hiring an Administrative Assistant to work with us.

Responsibilities:

• Provide comprehensive administrative support to the laboratory staff and management, including handling correspondence, scheduling appointments, and managing communications.
• Maintain accurate and organized records of client interactions, laboratory activities, and regulatory compliance for reporting and auditing purposes.
• Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
• Check and order office equipment and supplies, ensuring proper maintenance and functionality.
• Assist in office procedures such as handling confidential information with discretion and ensure compliance with data protection policies and regulations.
• Communicate efficiently with clients via email or call regarding laboratory testing and service inquiries, ensuring all information is clear and accurately conveyed internally and followed up on.
• Act as the primary point of contact for clients, addressing inquiries and concerns promptly and professionally and convey the information internally.
• Schedule and coordinate meetings, appointments, and travel arrangements for laboratory staff.
• Assist in the preparation of regular reports and summaries for management review.
• Provide administrative support for special projects and initiatives, contributing to the continuous improvement of laboratory services.
• Ensure that all samples are received in compliance with Ministry of Environment Canada regulatory requirements and promptly communicate any deficiencies to the client.
• Prepare bottle orders and coordinate logistics services for clients, ensuring timely and efficient delivery of materials and services.
• Assist with various administrative tasks, including distributing analytical reports, compiling EDD files, editing invoices, and managing the Laboratory Information Management System (LIMS).