Document Specialist

Location:

Chennai, Tamil Nadu, India

Job ID:

R0090044

Date Posted:

2025-04-30

Company Name:

HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED

Profession (Job Category):

Project/Program Management

Job Schedule: 

Full time

Remote:

No

Job Description:

Business Information:

The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 2300 skilled engineers who focus on tendering, engineering, planning, procurement, project Management, functional system testing, installation supervision, documentation and commissioning. However, over the last decade, it has evolved to become the largest Operations hub. The India Operations Centre team at Chennai, Bangalore and Gurugram supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Hitachi Energy To date, the team has executed engineering and commissioning for projects in more than 80 countries.

Mission Statement:

Understand and apply project documentation and execution practices in accordance with internal project control standard procedures/instructions in system.

Your Responsibilities:

• Ensure adherence to quality standards, create reports, and provide analysis using project document trackers.

• Should have experience in reading customer contracts and understand the project documentation requirements. Working knowledge with EMDS.

• Analyze & upload Engineering and Supplier documents (new and revised) for Tender / Project into the DMS or common drive.

• Create and control Document Registers and analyze & upload Engineering and Supplier documents (new and revised) for Tender / Project into the DMS or common drive.

• Communicate with Project Manager and Departments for Clarifications and Suggestions

• Handling Customer commented/approved documents in DMS and informing Project team.

• Adding the documents into web-based database, for easy access for the members in different locations

• Prepare the publishing documents packages for printing (hard copies), if needed.

• After Customer Approval of project’s final documents, hand over the Project to After Sales Department.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Non-Engineering i.e. A diploma or bachelor's/master’s degree.

• 4 to 7 years of experience as a document controller.

• Proficiency in MS-Office Applications (Word, PPT and Excel).

• Strong communication skills in written and verbal (English).

• Capability to work with multi-cultural and multilingual users.

• Quick learner, Proactive, Self-Motivated, and Flexible.

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