Board Operations Coordinator

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C. 

Position Description 

NRDC seeks a Board Operations Coordinator in our New York office to provide scheduling and general administrative support to the NRDC and NRDC Action Fund Boards and to the Board Relations team, which is housed within NRDC’s executive office. 

Reporting to the Associate Director, Board Relations, the Coordinator will play a vital role in the complex scheduling of meetings involving senior leadership, trustees, and committees and provide key administrative support in the daily operation of the Boards and the Board Relations team.  

The ideal candidate is a self-starter, quick learner, and has an excellent ability to prioritize assignments and projects to maximize the efficiency and effectiveness of the team. We seek a skilled collaborator, who is highly communicative and organized; able to exercise good judgment, discretion, and tact, and is comfortable working independently. This is a limited term two year position. 

Responsibilities

• Manage complex scheduling for the Board Relations team, and all Board-related meetings and engagements. Maintain calendars on Outlook and on the Board portal, OnBoard.
• Communicate frequently with board members and their offices, the internal team and other departments to schedule meetings. Monitor the team’s shared email inbox, delegate accordingly.
• Manage all invoice processing and vendor contracts for the triannual board meetings, and process expense reports for the Director and Associate Director. Assist the Director and Associate Director in budgeting and expense tracking for board meetings.
• Support the Director in the production and project management of board books, the pre-reads for the Board meetings.
• Print and circulate meeting materials in advance of board meetings.
• Responsible for the maintenance of key Board records; regularly update contact information, demographic information, term details, among others. Seek ways to improve and evolve record-keeping and transparency. Serve as a resource to others in the organization seeking information related to the Board.
• Assist the team in drafting, editing, formatting and proofreading correspondence. 
• Coordinate and assist in the management of special projects related to furthering the work of the Board. 
• Organize and coordinate internal team meetings and retreats, including scheduling and technology needs. 
• Coordinate mailings of materials, gifts, and swag. 
• Provide ad-hoc, hands-on support for a variety of projects and roles. 
• Be an accessible, collaborative, roll-up-the-sleeves problem solver. 

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned.  

Qualifications

Minimum Education & Experience:  

• Bachelor's degree or equivalent experience preferred. 
• Minimum of 2 - 3 years of administrative and scheduling experience required. 
• Experience supporting multiple team members while juggling competing priorities and projects at the same time. 

Skills, Abilities, Competencies   

• Proactive, detail-oriented, problem solver with an ability to deliver high-quality results and meet deadlines. 
• Superior interpersonal skills; applies tact and discretion in communicating with a range of stakeholders. 
• Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint. Comfortable learning new software and programs. 
• Experience using Salesforce, Sharepoint, OnBoard, Asana, and Concur a plus. 
• Excellent written and verbal communications skills. 
• Ability to travel for in-person board meetings and events and to work occasional evenings and weekends, as needed. 
• Ability to maintain confidentiality. 
• Ability to travel to NRDC U.S. based offices, approximately 10-15% annually 
• Commitment to NRDC’s mission, values, and DEI principles. 

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. 

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.  

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $55,000 to $61,000.  

NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month. 

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws. 

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs. 

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422. 

For more about NRDC, visit www.nrdc.org.