Ethics and Compliance Officer

As the Ethics and Compliance Officer for EcoVadis, you are responsible for the development, implementation, and oversight of our ethics and compliance programs. Your role ensures that EcoVadis adheres to all relevant laws, regulations, and internal policies, fostering an ethical culture throughout the organization.

You will be joining a team of two passionate and motivated experts, reporting directly to our Risk and Compliance Director.

Responsibilities:

1. Program Development and Implementation:

• Design, implement, and manage comprehensive ethics and compliance programs. 
• Develop and update policies, procedures, and guidelines to ensure alignment with current laws, regulations, and industry best practices.
• Maintaining Policy Management process.
• Establish and maintain the company’s code of conduct and other ethical standards.

2. Training and Education:

• Develop and deliver training programs to educate employees on compliance and ethical conduct.
• Ensure all employees understand their responsibilities related to compliance and ethics.
• Create and distribute educational materials to keep employees informed about compliance issues and updates.

3. Monitoring and Auditing:

• Conduct regular audits and assessments to evaluate the effectiveness of compliance programs and identify areas for improvement.
• Monitor compliance with internal policies and external regulations.
• Develop and implement corrective action plans to address any identified compliance issues.

4. Reporting and Documentation:

• Maintain accurate and detailed records of all compliance activities, including training sessions, audits, and investigations.
• Prepare and present regular reports to senior management and the board of directors on the status of the compliance program.
• Ensure timely and accurate reporting to regulatory agencies as required.

5. Investigations and Whistleblower Processes:

• Oversee the investigation of reported violations of laws, regulations, and internal policies.
• Manage the organization’s whistleblower program, ensuring confidentiality and protection for individuals reporting unethical behavior.
• Collaborate with legal counsel and other relevant parties to resolve compliance issues and implement corrective actions.

6. Sanctions Compliance:

• Ensure adherence to international sanctions and trade compliance regulations.
• Develop and implement sanctions compliance policies and procedures.
• Monitor and review transactions and business activities for compliance with sanctions regulations.

7. Risk Assessment and Mitigation:

• Conduct risk assessments to identify potential compliance and ethical risks within the organization.
• Develop and implement strategies to mitigate identified risks.
• Continuously monitor the regulatory environment to ensure proactive compliance with new and emerging regulations.

8. Stakeholder Collaboration:

• Work closely with Senior Management, Legal, HR, and other departments to ensure a cohesive approach to compliance and ethics.
• Act as a liaison between the organization and regulatory bodies, industry groups, and other external stakeholders.

9. Regulatory Compliance:

• Development of regulatory compliance framework.
• Collecting information on applicability and compliance with specific regulations, coordinating efforts and managing communications among a wide range of stakeholders.

10. Perform other duties as assigned by management.