Document Controller

To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.

Duties & Responsibilities

• Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.

• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.

• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.

• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.

• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.

• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.

• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.

• Coordinating and ordering of stationary and office supplies.

• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.

• Keep computerized records of all Service Users who are referred to the project.

• Other duties as assigned by the Project Manager.