I&C Projects Support Specialist

Location:

Dammam, Eastern Region, Saudi Arabia

Job ID:

R0091627

Date Posted:

2025-05-07

Company Name:

HITACHI ENERGY LTD

Profession (Job Category):

Project/Program Management

Job Schedule: 

Full time

Remote:

No

Job Description:

The opportunity

To build and grow the Play a crucial role in assisting project managers and teams in the successful
execution and completion of various projects. This role requires excellent organizational skills, strong communication abilities, and the capacity to manage multiple tasks simultaneously. The Project Support Specialist will be responsible for coordinating project schedules, maintaining documentation, tracking project progress, and ensuring that all project-related activities are carried out efficiently and effectively.  Tracks departmental budgets and forecasts future budget needs. May plan and coordinate special events. May maintain and update the
departmental website.

How you’ll make an impact

• You will assist project managers in planning and executing project activities and maintain and update project documentation and records.

• You will coordinate project schedules and monitor deadlines and prepare and distribute project status reports and presentations.

• You will identify and communicate potential project risks and issues and support project meetings by preparing agendas, taking minutes, and following up on action items.

• You will collaborate with team members and stakeholders to ensure clear communication and alignment.

• You will coordinate between the team leader and Project managers for logging and following the NCRs on the system.

• You will coordinate with team leaders& project s managers for projects executions and support the Projects Managers   on their admin requests such
  as traveling and hotel related.

• You will support the training activity for the team and related administration task and preparing documentation and projects Reports editing reports,
  presentations, organization charts, correspondence, etc.

• You will Conducting analysis of plan versus actual project performance under the supervision of the Project Manager or Project Planning & Controls Manager.

• You will be filing, organizing, and maintaining documents (physical and digital) and supporting invoices issue, submittal and acknowledgement.

• You will be preparing materials for and assisting in project reviews. Updating
  project (cost), monitoring, controlling, and releasing requests for invoices, based on instructions from the Project Manager and supporting training.

• You will manager by arrange a Training Material or Logistic files and facilities for training Supporting other function as required and assisting project and managers in planning, executing, and monitoring project progress. You will be maintaining project documentation, including plans, reports, and updates and scheduling and coordinating meetings, ensuring.

• You will Preparing and logging all NCR site related on the System.
  (SAP) as well following the closer of it assisting in the preparation of project presentations and meetings documentation with stakeholders and communication liaison between project team members and external parties.

• You will be tracking project timelines, milestones, and deadlines and organizing & maintaining project files and records for easy retrieval and supporting the outlook of the budget monitoring processes and assisting with the operation manager the risk management.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background   

• A bachelor’s degree in business administration, or diploma in Project
  Management, or related field is preferred.

• Minimum 2 experience in an administrative role or project support position is advantageous.

• Strong organizational and multitasking abilities and Microsoft Office skills (Word, Excel, PowerPoint) is preferred. As well Microsoft Planning tools.

• Proficiency in both spoken & written English language is required.

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