Senior Office Coordinator

Responsibilities Include:

• Maintain a clean, well-organized, and professional office environment across all shared spaces (desk spaces, conference rooms, phone booths, lounge space, kitchen, etc.)
• Manage office supply and inventory management—track usage, coordinate with vendors, and restock supplies
• Coordinate mail and courier needs, including processing confidential or time-sensitive deliveries
• Coordinate office resource setup and access for new hires and internal moves
• Support ongoing workspace planning and space reconfigurations in collaboration with the Operations and Facilities teams
• Assist with basic IT coordination in partnership with the external IT vendor (e.g., conference room tech, printer troubleshooting)
• Coordinate meeting logistics for internal and external gatherings, including booking rooms, AV setup, and video conferencing tools
• Provide general administrative and event execution support to the Operations team and other departments as needed
• Assist with routing, tracking, and organizing legal and operational documents (i.e. NDAs, patent documents)Assist in developing and maintaining internal directories, operational policies, SOPs, and onboarding materials
• Support planning and execution of team events, social gatherings, and birthday or milestone celebrations
• Serve as a friendly and approachable point of contact for visitors and new hires; direct the team to correct resources for office, IT, and miscellaneous questions
• Proactively identify and suggest improvements to enhance the employee experience within the office

Requirements Include:

• 3-5 years of relevant experience in administrative, office management, or operations role
• Demonstrated ability to manage competing deadlines and adapt to evolving priorities
• Excellent written and verbal communication skills; professional and friendly demeanor
• Highly organized, detail-oriented, and dependable, with strong follow-through
• Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel), Zoom, and calendar management tools
• Comfortable operating with minimal oversight, taking initiative, and navigating ambiguity in a dynamic, fast-paced environment
• Discretion and professionalism when handling confidential or sensitive information
• Can-do attitude & an eagerness to learn

Desired Characteristics:

• Prior experience working in a startup, cleantech, or mission-driven organization
• Familiarity with office planning, basic IT troubleshooting, and vendor coordination
• Entrepreneurial and unafraid to tackle complex problems with imperfect information
• Experience supporting executives or high-visibility projects
• Strong interpersonal skills and ability to build trust with colleagues across all levels