Workshop Planner and Technical Administrator (Apprentice)

GEA is one of the world’s largest systems suppliers for the food, beverage and pharmaceutical sectors. Our portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Guided by a strong sense of purpose, our more than 18,000 dedicated employees work to enhance the sustainability and efficiency of production processes globally.

Responsibilities / Tasks

Workshop Planning Activities

• Co-ordinate with customers and internal departments within GEA, to ensure full sight of all new work coming into the workshop and record on the workshop register.

• Maintain the workshop plan for all live jobs and ensure parts are available to meet the programme.

• Within the workshop plan monitor availability of equipment and advise any bottlenecks

• Discuss weekly the planning to accommodate to ensure resource availability

• Monitor and update each job as it progresses through the Milton Keynes workshop or any of IRN’s.

• Liaise with customers on progress and planned return dates.

• Post job calculation of the hours and parts booked on each job and compare to the original costing broken down by activity.

• Using existing systems report on productivity and utilisation in the workshop

• Record the utilisation of the key pieces of workshop equipment

Workshop Administration Activities

• After handover of the Purchase order and acknowledgment to the customer raise the sale.

• Process the required orders in SAP for internal and external suppliers as required for the sale.

• Submit ITAR requests for MOD jobs

• Where applicable send the returns documentation including PHD to the customer, ensuring it is returned in advance of the job returning to the workshop.

• Organise the return of exchange bowls and parts including SMEKS for workshop repairs.

• Upload job information onto the appropriate Track and Trace Application.

• File all respective repairs documents in the job file / on SAP

• Raise and process any credit note requirements on exchange bowl activities

• Arrange customs invoicing and clearance documentation

• Authorise payments for 3rd party suppliers within DWP

Goods In Administration Activities

• Maintain safety stock levels

• Check content of deliveries and book them into the system. Prepare them into the specific job allocation and either make ready to forward onto the relevant end receiver off site, or place in the stores in the relevant storage area

• Organise and control the daily collection of goods to be shipped out

• Liaise with the workshop and service departments to keep them appraised of relevant deliveries and parts availability.

• Ordering of workshop and service consumables as directed

• Maintain the correct level of packaging materials

• General housekeeping of the goods in area, including the main shutter door area.

• Ensure that the stores area is kept locked at all times when not in use and that access is only given to authorised persons

Your Profile / Qualifications

• Proficient in all Microsoft Office applications, with a strong emphasis on Excel

• Excellent analytical and organisational skills

• Strong communication skills

• Must have the right to work in the UK

Did we spark your interest?
Then please click apply above to access our guided application process.