Administrative Assistant - Purchasing

About Pierce, an Oshkosh company

At Pierce Manufacturing, we build trucks that protect people and communities around the world. To our team, there is no room for anything less than providing the absolute best. Since 1913, building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized, carefully designed and engineering pumpers, aerials, tankers and rescue units that have no equal. Today, you'll find more than 30,000 Pierce apparatuses on the road that are making a difference in people's lives, every day. To us, every step in the process of building our trucks is personal. From innovation and expertise, to the customization and service. Our trucks are designed to perform under the toughest conditions.

SUMMARY

The Administrative Assistant provides purchasing departmental administrative support.  This role will support the entire purchasing team and will work under broad supervision.  This position requires a high degree of initiative, follow-through, and organizational skills.  Tasks will include, but are not limited to the following:  compile data, run and distribute reports, identify and support continuous improvement projects (including automation), as well as facilitating the policies and procedures of the Purchasing Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for administrative duties within the Purchasing department including, but not limited to requisition and purchase order release, rework forms, setting up new suppliers according to proper procedures, and facilitating the distribution of procurement information to both internal and external customers as required.

• Be able to screen and forward internal and external phone calls and visitors to the appropriate individuals within the company.

• Review outgoing material and correspondence for accuracy and format.

• Coordinate and complete specific projects, which may be confidential in nature. This may include research, data accumulation, and assimilation.

• Will maintain the highest level of system access for the Purchasing department. Will need to be responsible for and show good judgment in using the security access.

• Will be responsible for following all Sarbanes-Oxley requirements.

• Demonstrate leadership in the use of the corporate Purchasing web-based procurement system.

• Miscellaneous administrative support duties will need to be performed regularly, including but not limited to; organize and maintain files, sort and distribute mail and faxes to appropriate individuals, order and maintain appropriate inventory level of office supplies and forms.

• Will support the Vocational Business Segment 5-10% of time, including but not limited to reporting, schedule coordination, & other duties as assigned.

• Other duties as assigned.

BASIC QUALIFICATIONS

• High School Diploma or Equivalent

• Minimum 3 years of related experience. 

• Working knowledge MS Word, MS Excel, MS PowerPoint skills required.

• Must have excellent grammar, proofreading skills, and organizational skills. 

• Customer service and communication skills required, along with the ability to exercise independent judgment while handling multiple tasks.

PREFERRED QUALIFICATIONS

• JD Edwards experience preferred.

WORKING CONDITIONS:

• Physical Demands: Frequent Sitting, Hearing, Talking, Visual, Typing; Seldom Standing, Walking/Running, Reaching, Climbing, Driving, Bending/Kneeling, Fine Dexterity, Manual Dexterity; Upper Extremity Repetitive Motion.

Pay Range:

$39,600.00 - $60,600.00

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at corporatetalentacquisition@oshkoshcorp.com.

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.