Facility Coordinator

As Facility Coordinator, you are responsible for maintaining and organizing all activities related to our TOMRA site, ensuring a safe, sustainable, clean, and functional environment for employees, visitors, and stakeholders. You will take ownership of site safety management, leading GEMBA walks, coordinating timely execution of safety measures, and ensuring appropriate follow-through supported by management.

Facilities Management & Coordination:

o Coordinate site-based facilities management services to ensure an optimal working environment

o Organize and oversee cleaning schedules, security, and registration procedures

o Plan, schedule, and track repairs, renovation projects, and waste reduction improvements in collaboration with the prevention officer

o Ensure the timely execution of facility-related projects such as moving, lighting maintenance, and minor electrical work

o Manage the daily and weekly oversight of facility operations and proactively address issues

Budget & Vendor Management:

o Maintain the budget for facility operations, ensuring cost efficiency while maintaining high standards

o Work with procurement to negotiate with outside vendors for supplies, repairs, and maintenance services

o Oversee and coordinate external service providers, including cleaning professionals, maintenance staff, and contractors

Administrative & Management Support:

o Provide professional administrative support to local management regarding budget planning and facility-related matters.

o Ensure all aspects of the building, grounds, assets, and systems are maintained to agreed standards within time and budget constraints.

o Support internal events by ensuring appropriate facility preparations and logistics.

· Site Safety Leadership & Compliance:

o Act as the Single Point of Contact (SPOC) for all site safety-related facility requests.

o Coordinate GEMBA walks, actively identifying safety hazards, tracking corrective actions, and ensuring their timely resolution.

o Oversee the execution and follow-up of safety measures in collaboration with the management team. o Promote a “Safety First” culture among employees, visitors, and vendors.

o Conduct regular inspections to identify and proactively mitigate risks. 

o Ensure compliance with Health & Safety Authority (HSA) regulations and other relevant safety standards.

This role requires a high level of accountability in managing site safety, ensuring the timely execution of safety actions, and driving a culture of proactive safety awareness and compliance across the site.