Project Admin

About Surbana Jurong

Surbana Jurong (SJ) is a leading global urban, infrastructure, and managed services consulting firm, driven by a vision to build cities and shape lives. Headquartered in Singapore, SJ is a diverse collective of experts delivering sustainable and high-impact solutions across the built environment.

About the Role:

We are seeking a proactive and detail-oriented Project Administrator to support our team on a prestigious Airport PMC project in Jeddah, Saudi Arabia. The Project Administrator will play a vital role in supporting project operations, maintaining documentation, facilitating communication, and ensuring that administrative tasks are executed with efficiency and accuracy.

This role requires someone highly organized, capable of handling multiple tasks in a dynamic and fast-paced environment, and who can serve as a reliable backbone for the project management team.

Key Responsibilities:

• Provide comprehensive administrative support to the project team and management staff.

• Maintain and organize all project-related documents including contracts, correspondence, reports, and meeting records.

• Prepare and format reports, presentations, letters, and meeting minutes as required.

• Schedule and coordinate meetings, appointments, and travel arrangements for project staff.

• Assist in tracking project progress, timelines, and deliverables using standard project management tools.

• Liaise with internal departments and external stakeholders to facilitate information flow and ensure timely communication.

• Manage the document control system and ensure all records are archived according to company and client requirements.

• Support procurement, HR, and finance teams with project-specific administrative needs (e.g., timesheets, expense reports, vendor coordination).

• Assist with onboarding of new project staff and ensure all project protocols are followed.

• Monitor office supplies and equipment related to the project site office and coordinate with suppliers for replenishments.

• Prepare agendas, compile documentation, and take minutes for project and client meetings.

• Ensure compliance with project and company quality and safety procedures in administrative processes.

• Support ad-hoc requests and perform other duties as assigned by the Project Manager or PMC leadership.

Key Qualifications and Experience:

• Diploma or Bachelor's Degree in Business Administration, Project Management, or a related field.

• Minimum of 5–7 years of administrative experience, preferably in a PMC, engineering consultancy, or large infrastructure project environment.

• Prior experience on airport or aviation-related projects in the Middle East is highly desirable.

• Familiarity with project document control systems (e.g., Aconex, Primavera Contract Management, SharePoint, etc.) is an advantage.

• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Note: Recruitment for this role is being managed internally. Unsolicited CVs from agencies will not be considered.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!