Document Controller

About Surbana Jurong

Surbana Jurong (SJ) is a leading global urban, infrastructure, and managed services consulting firm, driven by a vision to build cities and shape lives. Headquartered in Singapore, SJ is a diverse collective of experts delivering sustainable and high-impact solutions across the built environment.

Key Responsibilities:

·       Receive, log, and distribute incoming project documents, including design drawings, reports, contracts, and correspondence.

·       Maintain a well-organized electronic and physical filing system for easy retrieval and reference.

·       Ensure document control procedures are followed, including document numbering, filing, and tracking changes.

·       Track document revisions and maintain a master document list.

·       Ensure that stakeholders are working with the latest versions of documents.

·       Implement a system for reviewing, approving, and distributing revised documents.

·       Grant access to project documents as per approved access permissions.

·       Monitor and restrict unauthorized access to sensitive or confidential information.

·       Facilitate document retrieval for project team members.

·       Implement a document retention and archiving policy.

·       Archive project documents as required and ensure they are stored securely for future reference and audit purposes.

·       Conduct periodic quality checks to verify the accuracy and completeness of project documents.

·       Identify and rectify discrepancies and inconsistencies in documentation.

·       Act as a liaison between various project stakeholders, including architects, engineers, contractors, and regulatory authorities.

·       Communicate document-related requirements and ensure that documentation meets project standards and specifications.

·       Utilize document control software or tools to manage, track, and report on document status.

·       Maintain proficiency in relevant software applications and keep abreast of updates and improvements.

Key Qualification and Experience:

• Bachelor's degree or equivalent in a relevant field.
• Proven experience in document control, preferably in construction or project management,

Note: Recruitment for this role is being managed internally. Unsolicited CVs from agencies will not be considered.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!