Maintenace Administrative Assistant

Maintenance Administrative Assistant

Transdev in Phoenix, Arizona is hiring a Maintenance Administrative Assistant. This position provides administrative supporting the Maintenance Shop. This includes general office duties such as typing, copying, faxing, filing, ordering supplies, processing work orders, maintaining work orders in a database, evaluating work productivity and flow, maintaining transit vehicle maintenance, warranty and mileage files. Processes and repairs daily and monthly reports relating to fuel usage, mileage and other maintenance records. Also responsible for auditing time worked for maintenance employees in timekeeping system and maintaining attendance records.

Transdev is proud to offer: 

• Competitive compensation package of minimum $21.32 hour – 3% increase each year

Benefits include:

• Vacation: minimum of two (2) weeks
• Sick days: 5 days
• Holidays: 12 days; 8 standard and 4 floating
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

Benefits may vary depending on location policy. The above represents the standard Corporate Policy.

• Perform general office duties including typing, copying, faxing, and filing
• Order and maintain office and maintenance supplies
• Process and manage work orders, including entry and tracking in a database
• Monitor and evaluate work productivity and workflow
• Maintain records for transit vehicle maintenance, warranties, and mileage
• Prepare and process daily and monthly reports on fuel usage, mileage, and maintenance activity
• Audit and verify time worked for maintenance employees in the timekeeping system
• Maintain accurate attendance records for maintenance staff

Qualifications: 

• High school diploma or equivalent (GED)
• Two (2) + years administrative experience in an automotive or maintenance work environment, in particular, a paperless shop
• Experience with Hexagon or equivalent shop maintenance software package preferred
• Experience with ADP payroll system preferred
• Proficient in Microsoft Office
• Excellent communication skills, able to communicate effectively both verbally and in writing
• Service order writing experience preferred; some knowledge of parts and tools needed to repair diesel equipmentequipment preferred
• Able to handle sensitive and confidential files, documentation and situations
• Demonstrate ability in working with standard office machines including, but not limited to, fax, copymachine, printers and label makers
• Highly motivated, able to be a team player and work independently
• Excellent interpersonal skills, friendly, helpful, customer service attitude
• Flexibility is key, able to assist where needed
• Must be able to pass a drug screen and criminal background check.
• Computer literate with strong attention to detail.

Subject to a DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including cannabis, for any reason.

Physical Requirements:
The essential functions of this position require the ability to:
• Sit for extended periods (up to 6–8 hours per day); frequently walk for long distances and on possible sloped ground or slippery and uneven surfaces
• Push and pull objects up to 25 pounds, occasionally throughout the workday; lift material weighing up to 50 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level
• Withstand heavy traffic areas while performing the duties of the job; tolerate exposure to considerable amounts of dust, vehicle fumes and noise.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and 
candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us.jobs@transdev.com

Drug-free workplace:
Transdev maintains a drug-free workplace. Applicants must:
• Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
• Successfully pass a pre-employment drug screen.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev 
U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move everyday thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.co or watch an 
overview video at https://youtu.be/ilO5cv0G4mQ

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

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