Location:(HIESA) ChicagoJob ID: R0101223Date Posted:2025-07-17Company Name:HITACHI INDUSTRIAL EQUIPMENT &amp; SOLUTIONS AMERICA, LLCProfession (Job Category):Administration &amp; FacilitiesJob Schedule: Full timeRemote:NoJob Description:Job Title: Executive Administrative Assistant Reports To: President &amp; CEOLocation: Chicago, ILStatus: Regular-Full TimeSummary of the Position:Hitachi Industrial Equipment &amp; Solutions America, LLC is seeking an experienced Executive Administrative Assistant to provide high-level support to senior leadership, including the President. This role is based at the front desk of our Elk Grove, IL office and requires a proactive, resourceful individual with outstanding communication skills, keen attention to detail, and a commitment to confidentiality. Given the fast-paced and dynamic nature of our executive environment, the ideal candidate will demonstrate flexibility, professionalism, and a solutions-oriented mindset.Duties and Responsibilities:<ul><li>Provide executive-level administrative support to 2–4 members of the leadership team, including calendar management, meeting coordination, travel arrangements, client correspondence, and handling calls, mail, and emails.</li><li>Coordinate complex scheduling, manage meeting logistics, and ensure timely flow of information to and from senior leadership.</li><li>Arrange domestic and international travel, including accommodations, transportation, and meal planning; assist with expense reporting.</li><li>Perform general office administrative tasks such as greeting visitors, answering incoming calls, ordering office supplies, managing mail distribution, and maintaining electronic and paper filing systems.</li><li>Draft, edit, and format a range of documents, including reports, presentations, and correspondence.</li><li>Organize team communications and assist in planning and executing internal and off-site events.</li><li>Schedule and prepare for meetings, including creating agendas, organizing logistics, and recording meeting minutes.</li><li>Provide administrative support for special projects and corporate initiatives as assigned.</li><li>Maintain strict confidentiality with all sensitive materials, information, and discussions</li></ul>Qualifications:<ul><li>2+ years of experience in an administrative role reporting directly to upper management</li><li>Self-motivated, high initiative, self-directed</li><li>Strong attention to details</li><li>Achievement oriented</li><li>Excellent verbal and written communication skills</li><li>Proficiency in Microsoft office Suite</li><li>Ability to travel 30%</li><li>Must be able to lift up to 25 lbs.</li></ul>Education:<ul><li>High School Diploma or equivalent</li></ul><div></div><h1>For California only (as required by California’s Pay Transparency for Pay Equity Act (<a href="https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB1162">SB 1162</a>): The expected salary for this position in our California office is $67,248 – $84,060. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.</h1>Hitachi Industrial Equipment &amp; Solutions America, LLC is an equal opportunity employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected categories under applicable law, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world&rsquo;s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries.

Executive Administrative Assistant

Location:(HIESA) ChicagoJob ID: R0101223Date Posted:2025-07-17Company Name:HITACHI INDUSTRIAL EQUIPMENT &amp; SOLUTIONS AMERICA, LLCProfession (Job Category):Administration &amp; FacilitiesJob Schedule:&nbsp;Full timeRemote:NoJob Description:Job Title: Executive Administrative Assistant Reports To: President &amp; CEOLocation: Chicago, ILStatus: Regular-Full TimeSummary of the Position:Hitachi Industrial Equipment &amp; Solutions America, LLC is seeking an experienced Executive Administrative Assistant to provide high-level support to senior leadership, including the President. This role is based at the front desk of our Elk Grove, IL office and requires a proactive, resourceful individual with outstanding communication skills, keen attention to detail, and a commitment to confidentiality. Given the fast-paced and dynamic nature of our executive environment, the ideal candidate will demonstrate flexibility, professionalism, and a solutions-oriented mindset.Duties and Responsibilities:<ul><li>Provide executive-level administrative support to 2–4 members of the leadership team, including calendar management, meeting coordination, travel arrangements, client correspondence, and handling calls, mail, and emails.</li><li>Coordinate complex scheduling, manage meeting logistics, and ensure timely flow of information to and from senior leadership.</li><li>Arrange domestic and international travel, including accommodations, transportation, and meal planning; assist with expense reporting.</li><li>Perform general office administrative tasks such as greeting visitors, answering incoming calls, ordering office supplies, managing mail distribution, and maintaining electronic and paper filing systems.</li><li>Draft, edit, and format a range of documents, including reports, presentations, and correspondence.</li><li>Organize team communications and assist in planning and executing internal and off-site events.</li><li>Schedule and prepare for meetings, including creating agendas, organizing logistics, and recording meeting minutes.</li><li>Provide administrative support for special projects and corporate initiatives as assigned.</li><li>Maintain strict confidentiality with all sensitive materials, information, and discussions</li></ul>Qualifications:<ul><li>2+ years of experience in an administrative role reporting directly to upper management</li><li>Self-motivated, high initiative, self-directed</li><li>Strong attention to details</li><li>Achievement oriented</li><li>Excellent verbal and written communication skills</li><li>Proficiency in Microsoft office Suite</li><li>Ability to travel 30%</li><li>Must be able to lift up to 25 lbs.</li></ul>Education:<ul><li>High School Diploma or equivalent</li></ul><div></div><h1>For California only (as required by California’s Pay Transparency for Pay Equity Act (<a href="https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB1162">SB 1162</a>): The expected salary for this position in our California office is $67,248 – $84,060. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.</h1>Hitachi Industrial Equipment &amp; Solutions America, LLC is an equal opportunity employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected categories under applicable law, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.

Executive Administrative Assistant

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HITACHI ENERGY

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