<p>The Document Controller coordinates the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between projects and proposal operations, engineering disciplines, and other related support groups internally and externally. Also assist in the office well being and compliance with AECOM standards.</p><ul><li>Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.</li><li>Correlating information relating to projects and proposal records.</li><li>Type, copy, distribute and file the project correspondence and meeting minutes.</li><li>Assist in the preparation of the minutes of meetings with the project managers and directors.</li><li>Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).</li><li>Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.</li><li>Prepares transmittals for engineering documents and requisitions.</li><li>Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc</li><li>Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.</li><li>Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.</li><li>Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.</li><li>Assist in arranging for social activities when requested by the Manager Environmental Engineering</li></ul>

<p>AECOM is the world&rsquo;s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.</p>

Document Controller

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AECOM

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