Wärtsilä Voyage Serbia is looking for Senior Order Coordinator who is responsible for planning, overseeing and leading projects from ideation through to completion. This role requires interaction with a range of internal and external stakeholders, managing several moving project parts simultaneously. This is a permanent opportunity, and the location is at Belgrade, Serbia, Finland and Sweden.  What will you be doing As a Senior Order Coordinator, your work will focus on these responsibilities <ul style="margin-top:0.0cm;margin-bottom:0.0cm;"><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Managing projects within Jira to ensure timely progress and coordination.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Creating and managing Sales Orders in Microsoft Dynamic Business Central(MD BC).</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Collaborating with customers, project managers, and project engineers for the approval of specifications.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Reserving goods from the warehouse and managing open purchase orders.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Initiating purchase requests as per project requirements.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Negotiating and approving terms and conditions of goods delivery with customers and project managers.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Preparing pick tickets and shipping documents to streamline logistics.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Ensuring the accuracy and approval of shipping documents with project stakeholders.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Managing and organizing deliveries through courier services and the Logistics team.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Handling the issuance of proforma invoices and credit notes.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Processing RFQ requests to support procurement processes.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Conducting inventory corrections following stock takes to maintain accuracy.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Creating and managing Jobs in Microsoft Dynamic Business Central.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Handling Return Orders and RMA cases in Microsoft Dynamic Business Central.</li></ul>  To be successful in this role, we expect you to have: <ul style="margin-top:0.0cm;margin-bottom:0.0cm;"><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">A fast learner who is highly motivated, analytical, and well-organized.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Ability to work with a flexible, and self-learning attitude.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">It would be advantageous if you have:</li></ul><ul style="margin-top:0.0cm;margin-bottom:0.0cm;"><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Experience with ERP systems such as Microsoft Dynamic Business Central, SAP, Epicor, or Opera.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Experience in managing substantial projects of significant value.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Demonstrated excellence in project coordination, with a strong business focus and mindset, high integrity, structured approach, and good leadership skills.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">Experience in project handling, customer service, logistics, or similar roles.</li><li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:12.0pt;font-family:Aptos , sans-serif;">A proven track record of operational experience.</li></ul> Last application date: 06/09/2025 At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.  Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country. This is Wärtsilä Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on <a href="http://www.wartsila.com">www.wartsila.com</a>.

We enable sustainable societies through innovation in technology and services together with all our stakeholders &ndash; today and tomorrow. We emphasise innovation in sustainable technology and services to help our customers continuously improve environmental and economic performance. We work together with our strong ecosystem of partners every day, providing a wide portfolio of leading technologies and innovative solutions that offer our customers superior uptime, reliability and foreseeable lifecycle costs across their operations. Our global passionate team of 17,500 energy and maritime experts in 200 locations in more than 70 countries is committed to shaping decarbonisation transformation of our industries across the globe.

Senior Order Coordinator

Wärtsilä Voyage Serbia is looking for Senior Order Coordinator who is responsible for planning, overseeing and leading projects from ideation through to completion. This role requires interaction with a range of internal and external stakeholders, managing several moving project parts simultaneously.&nbsp;This is a permanent opportunity, and the location is at Belgrade, Serbia, Finland and Sweden.&nbsp;&nbsp;What will you be doing As a&nbsp;Senior Order Coordinator, your work will focus on these responsibilities&nbsp;<ul><li>Managing projects within Jira to ensure timely progress and coordination.</li><li>Creating and managing Sales Orders in Microsoft Dynamic Business Central(MD BC).</li><li>Collaborating with customers, project managers, and project engineers for the approval of specifications.</li><li>Reserving goods from the warehouse and managing open purchase orders.</li><li>Initiating purchase requests as per project requirements.</li><li>Negotiating and approving terms and conditions of goods delivery with customers and project managers.</li><li>Preparing pick tickets and shipping documents to streamline logistics.</li><li>Ensuring the accuracy and approval of shipping documents with project stakeholders.</li><li>Managing and organizing deliveries through courier services and the Logistics team.</li><li>Handling the issuance of proforma invoices and credit notes.</li><li>Processing RFQ requests to support procurement processes.</li><li>Conducting inventory corrections following stock takes to maintain accuracy.</li><li>Creating and managing Jobs in Microsoft Dynamic Business Central.</li><li>Handling Return Orders and RMA cases in Microsoft Dynamic Business Central.</li></ul>&nbsp;&nbsp;To be successful in this role, we expect you to have:&nbsp;<ul><li>A fast learner who is highly motivated, analytical, and well-organized.</li><li>Ability to work with a flexible, and self-learning attitude.</li><li>It would be advantageous if you have:</li></ul><ul><li>Experience with ERP systems such as Microsoft Dynamic Business Central, SAP, Epicor, or Opera.</li><li>Experience in managing substantial projects of significant value.</li><li>Demonstrated excellence in project coordination, with a strong business focus and mindset, high integrity, structured approach, and good leadership skills.</li><li>Experience in project handling, customer service, logistics, or similar roles.</li><li>A proven track record of operational experience.</li></ul>&nbsp;Last application date:&nbsp;06/09/2025&nbsp;At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.&nbsp; Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.&nbsp;This is Wärtsilä&nbsp;Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on <a href="http://www.wartsila.com">www.wartsila.com</a>.&nbsp;

Senior Order Coordinator

About the Job

About the Company

Wartsila

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