Responsible for the administration of a comprehensive document controller system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.Job Duties:<ul><li>Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>Track license registration and renewal requirements as per applicable project regulations.</li></ul>

AECOM is the world&rsquo;s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Document Controller

Responsible for the administration of a comprehensive document controller system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.Job Duties:<ul><li>Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>Track license registration and renewal requirements as per applicable project regulations.</li></ul>&nbsp;

Document Controller

About the Job

About the Company

AECOM

Similar Jobs