POSITION SUMMARY The Assistant position provides clerical and administrative support to the European legal department located in Frankfurt am Main. POSITIONSBESCHREIBUNG Die Position umfasst die administrative und organisatorische Unterstützung der europäischen Rechtsabteilung in Frankfurt.<h2>KEY RESPONSIBILITIES/ REQUIREMENTS</h2><ul><li>Prepares general correspondence, spreadsheets, reports, and presentations with the use of Word, Excel, and PowerPoint.</li><li>Creates, organizes, and maintains departmental files, electronics files, databases and calendars.</li><li>Coordinates domestic and international travel arrangements with the assistance of the company’s designated travel agency, and complete expense reports following travel.</li><li>Screens phone calls from internal/external vendors and respond to routine information requests.</li><li>Serves as the point of contact for the organization of meetings in the office from external BorgWarner teams and other office-related tasks with the facility manager and third parties.</li><li>Plans, schedules and coordinates meetings, conferences, and other events including preparing related materials/documentation and arranging catering when necessary.</li><li>Processes and tracks incoming and outgoing departmental paperwork i.e. invoices, mail, general correspondence and coordination of meetings.</li><li>Supports drafting and keeps corporate records for BorgWarner´s EMEA legal entities; coordinates and maintains corporate housekeeping processes and data administration including entering such data in BW´s databases/ files. Obtaining of notary certifications and apostilles and/or legalizations with notaries public, commercial registers and alike.</li><li>Coordinates the invoicing process with departmental vendors and the respective finance departments of BorgWarner.</li><li>Able to facilitate BorgWarner’s documentation process on Sharepoint and alike, including non-disclosure agreements and other contracts.</li><li>Handles document translation requests with external parties.</li><li>Assists with other duties and special projects as assigned and provide back-up assistance to peers when necessary.</li></ul><h2>EDUCATION/EXPERIENCE</h2><ul><li>Bachelor's degree or completed 3 years vocational business.</li><li>Minimum 5 years of secretarial/administrative experience; prior experience in a global manufacturing company preferred.</li><li>Must feel very comfortable working with an executive leadership team.</li><li>Must have advanced-level software skills in Microsoft Office applications (Word, Excel, PowerPoint) including ability to type minimum 50 wpm.</li><li>High attention to detail and accuracy, and exceptional proofreading and editing skills essential.</li><li>Must have highly developed organizational skills including ability to prioritize, handle multiple tasks simultaneously, and meet deadlines. Any experience with database software (e.g., Microsoft Access) helpful but not required.</li><li>Professional interpersonal, intercultural and written/verbal communication skills required.</li><li>Willingness to take on new assignments and learn (with the support from internally colleagues) how to “stretch” existing expertise into new areas.</li><li>Ability to work with minimal supervision; demonstrate initiative and make suggestions for departmental process/procedure improvements.</li><li>Ability to manage confidential department information is expected.</li><li>Very good English and German, verbally and written.</li></ul><h2>KEY COMPETENCIES</h2><ul><li>Action Oriented Listening</li><li>Learning on the Fly Customer Focus Priority Setting</li><li>Timely Decision Quality Interpersonal Savvy Informing</li></ul><h2>HAUPTAUFGABEN/ ANFORDERUNGEN</h2><ul><li>Erstellung von Korrespondenz, Tabellen, Berichten und Präsentationen mit Word, Excel und PowerPoint</li><li>Pflege von Abteilungs- und elektronischen Dateien, Datenbanken und Kalendern</li><li>Organisation nationaler und internationaler Reisen inkl. Spesenabrechnung</li><li>Telefonkontakt mit internen und externen Ansprechpartnern sowie Bearbeitung allgemeiner Anfragen</li><li>Koordination von Besprechungen und Büroangelegenheiten mit Facility Management und externen Teams</li><li>Planung und Durchführung von Meetings, Konferenzen und Veranstaltungen inkl. Materialvorbereitung und Catering</li><li>Verwaltung eingehender und ausgehender Unterlagen (Rechnungen, Post, Korrespondenz)</li><li>Unterstützung bei der Pflege von Unternehmensunterlagen und Verwaltungsprozessen für EMEA-Rechtsträger</li><li>Einholung von notariellen Beglaubigungen und Apostillen</li><li>Koordination von Rechnungsstellung mit Lieferanten und Finanzabteilungen</li><li>Unterstützung bei Dokumentenmanagement auf SharePoint und ähnlichen Plattformen</li><li>Organisation von Übersetzungsaufträgen mit externen Partnern</li><li>Mitwirkung bei Sonderprojekten und Unterstützung des Teams nach Bedarf</li></ul><h2>AUSBILDUNG/ERFAHRUNG</h2><ul><li>Bachelorabschluss oder abgeschlossene kaufmännische Ausbildung</li><li>Mindestens 5 Jahre Erfahrung im administrativen Bereich, idealerweise in einem internationalen Industrieunternehmen</li><li>Sicherer Umgang mit Führungskräften auf höchster Ebene</li><li>Sehr gute Kenntnisse in MS Office; mindestens 50 Wörter/Minute Tippgeschwindigkeit</li><li>Hohe Genauigkeit, ausgeprägte Lektoratsfähigkeiten und Organisationstalent</li><li>Fähigkeit zur Priorisierung, Multitasking und termingerechter Arbeit</li><li>Vorteilhaft: Erfahrung mit Datenbanksoftware (z. B. Access)</li><li>Professionelle Kommunikationsfähigkeit in Deutsch und Englisch</li><li>Bereitschaft zur Weiterentwicklung und Übernahme neuer Aufgaben</li><li>Selbstständige Arbeitsweise, Eigeninitiative und Diskretion</li></ul><h2>SCHLÜSSELKOMPETENZEN</h2><ul><li>Handlungsorientiertes Zuhören</li><li>Lernen im Handumdrehen</li><li>Kundenorientierung</li><li>Prioritätensetzung</li><li>Zeitnahe Entscheidungen</li><li>Qualität</li><li>Zwischenmenschliches Geschick</li><li>Informieren</li></ul>Internal Use Only: SalaryGlobal Terms of Use and Privacy Statement Carefully read the BorgWarner Privacy Policy before using this website. Your  ability to access and use this website and apply for a job at BorgWarner are conditioned on your acceptance and compliance with these terms.Please access the linked document by clicking <a href="https://www.borgwarner.com/legal/privacy-policy-for-online-applications">here</a><a href="http://multimedia.3m.com/mws/media/1274940O/3m-jobs-country-data-privacy-statements-external.pdf">,</a> select the geographical area where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the terms.Career Scam Disclaimer:  BorgWarner makes no representations or guarantees regarding employment opportunities listed on any third-party website.  To protect against career scams, job applicants should take the necessary precautions when interviewing for and accepting employment positions allegedly offered by BorgWarner.  Applicants should never provide their national ID numbers, birth dates, credit card numbers, bank account information or other private information when communicating with prospective employers or responding to employment opportunities online.  Job applicants are invited to contact BorgWarner through BorgWarner’s website to verify the authenticity of any employment opportunities.

As a global product leader for over 130 years, we deliver innovative and sustainable mobility solutions. Guided by our commitment to inclusion, integrity, excellence, responsibility and collaboration&mdash;and our pledge to reach carbon neutrality by 2035&mdash;we&rsquo;re leading the automotive industry to a future that is cleaner, healthier and safer for all.
Start your future with BorgWarner now! We are looking for dedicated, talented people to fill our manufacturing and technical facilities all over the world. For more information, please visit: https://bit.ly/WorkAtBorgWarner
For legal and data protection inquiries please visit: https://www.borgwarner.com/legal
Career Scam Disclaimer BorgWarner makes no representations or guarantees regarding employment opportunities listed on any third-party website. To protect against career scams, job applicants should take the necessary precautions when interviewing for and accepting employment positions allegedly offered by BorgWarner. Applicants should never provide their Social Security numbers, birth dates, credit card numbers, bank account information or other private information when communicating with prospective employers or responding to employment opportunities online. Job applicants are invited to contact BorgWarner through BorgWarner&rsquo;s website to verify the authenticity of any employment opportunities.

Admin Assistant, Senior

POSITION SUMMARY The Assistant position provides clerical and administrative support to the European legal department located in Frankfurt am Main. POSITIONSBESCHREIBUNG Die Position umfasst die administrative und organisatorische Unterstützung der europäischen Rechtsabteilung in Frankfurt.<h2>KEY RESPONSIBILITIES/ REQUIREMENTS</h2><ul><li>Prepares general correspondence, spreadsheets, reports, and presentations with the use of Word, Excel, and PowerPoint.</li><li>Creates, organizes, and maintains departmental files, electronics files, databases and calendars.</li><li>Coordinates domestic and international travel arrangements with the assistance of the company’s designated travel agency, and complete expense reports following travel.</li><li>Screens phone calls from internal/external vendors and respond to routine information requests.</li><li>Serves as the point of contact for the organization of meetings in the office from external BorgWarner teams and other office-related tasks with the facility manager and third parties.</li><li>Plans, schedules and coordinates meetings, conferences, and other events including preparing related materials/documentation and arranging catering when necessary.</li><li>Processes and tracks incoming and outgoing departmental paperwork i.e. invoices, mail, general correspondence and coordination of meetings.</li><li>Supports drafting and keeps corporate records for BorgWarner´s EMEA legal entities; coordinates and maintains corporate housekeeping processes and data administration including entering such data in BW´s databases/ files. Obtaining of notary certifications and apostilles and/or legalizations with notaries public, commercial registers and alike.</li><li>Coordinates the invoicing process with departmental vendors and the respective finance departments of BorgWarner.</li><li>Able to facilitate BorgWarner’s documentation process on Sharepoint and alike, including non-disclosure agreements and other contracts.</li><li>Handles document translation requests with external parties.</li><li>Assists with other duties and special projects as assigned and provide back-up assistance to peers when necessary.</li></ul><h2>EDUCATION/EXPERIENCE</h2><ul><li>Bachelor's degree or completed 3 years vocational business.</li><li>Minimum 5 years of secretarial/administrative experience; prior experience in a global manufacturing company preferred.</li><li>Must feel very comfortable working with an executive leadership team.</li><li>Must have advanced-level software skills in Microsoft Office applications (Word, Excel, PowerPoint) including ability to type minimum 50 wpm.</li><li>High attention to detail and accuracy, and exceptional proofreading and editing skills essential.</li><li>Must have highly developed organizational skills including ability to prioritize, handle multiple tasks simultaneously, and meet deadlines. Any experience with database software (e.g., Microsoft Access) helpful but not required.</li><li>Professional interpersonal, intercultural and written/verbal communication skills required.</li><li>Willingness to take on new assignments and learn (with the support from internally colleagues) how to “stretch” existing expertise into new areas.</li><li>Ability to work with minimal supervision; demonstrate initiative and make suggestions for departmental process/procedure improvements.</li><li>Ability to manage confidential department information is expected.</li><li>Very good English and German, verbally and written.</li></ul><h2>KEY COMPETENCIES</h2><ul><li>Action Oriented Listening</li><li>Learning on the Fly Customer Focus Priority Setting</li><li>Timely Decision Quality Interpersonal Savvy Informing</li></ul><h2>HAUPTAUFGABEN/ ANFORDERUNGEN</h2><ul><li>Erstellung von Korrespondenz, Tabellen, Berichten und Präsentationen mit Word, Excel und PowerPoint</li><li>Pflege von Abteilungs- und elektronischen Dateien, Datenbanken und Kalendern</li><li>Organisation nationaler und internationaler Reisen inkl. Spesenabrechnung</li><li>Telefonkontakt mit internen und externen Ansprechpartnern sowie Bearbeitung allgemeiner Anfragen</li><li>Koordination von Besprechungen und Büroangelegenheiten mit Facility Management und externen Teams</li><li>Planung und Durchführung von Meetings, Konferenzen und Veranstaltungen inkl. Materialvorbereitung und Catering</li><li>Verwaltung eingehender und ausgehender Unterlagen (Rechnungen, Post, Korrespondenz)</li><li>Unterstützung bei der Pflege von Unternehmensunterlagen und Verwaltungsprozessen für EMEA-Rechtsträger</li><li>Einholung von notariellen Beglaubigungen und Apostillen</li><li>Koordination von Rechnungsstellung mit Lieferanten und Finanzabteilungen</li><li>Unterstützung bei Dokumentenmanagement auf SharePoint und ähnlichen Plattformen</li><li>Organisation von Übersetzungsaufträgen mit externen Partnern</li><li>Mitwirkung bei Sonderprojekten und Unterstützung des Teams nach Bedarf</li></ul><h2>AUSBILDUNG/ERFAHRUNG</h2><ul><li>Bachelorabschluss oder abgeschlossene kaufmännische Ausbildung</li><li>Mindestens 5 Jahre Erfahrung im administrativen Bereich, idealerweise in einem internationalen Industrieunternehmen</li><li>Sicherer Umgang mit Führungskräften auf höchster Ebene</li><li>Sehr gute Kenntnisse in MS Office; mindestens 50 Wörter/Minute Tippgeschwindigkeit</li><li>Hohe Genauigkeit, ausgeprägte Lektoratsfähigkeiten und Organisationstalent</li><li>Fähigkeit zur Priorisierung, Multitasking und termingerechter Arbeit</li><li>Vorteilhaft: Erfahrung mit Datenbanksoftware (z. B. Access)</li><li>Professionelle Kommunikationsfähigkeit in Deutsch und Englisch</li><li>Bereitschaft zur Weiterentwicklung und Übernahme neuer Aufgaben</li><li>Selbstständige Arbeitsweise, Eigeninitiative und Diskretion</li></ul><h2>SCHLÜSSELKOMPETENZEN</h2><ul><li>Handlungsorientiertes Zuhören</li><li>Lernen im Handumdrehen</li><li>Kundenorientierung</li><li>Prioritätensetzung</li><li>Zeitnahe Entscheidungen</li><li>Qualität</li><li>Zwischenmenschliches Geschick</li><li>Informieren</li></ul>Internal Use Only: SalaryGlobal Terms of Use and Privacy Statement Carefully read the BorgWarner Privacy Policy before using this website. Your &nbsp;ability to access and use this website and apply for a job at BorgWarner are conditioned on your acceptance and compliance with these terms.Please access the linked document by clicking <a href="https://www.borgwarner.com/legal/privacy-policy-for-online-applications">here</a><a href="http://multimedia.3m.com/mws/media/1274940O/3m-jobs-country-data-privacy-statements-external.pdf">,</a> select the geographical area where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the terms.Career Scam Disclaimer:&nbsp; BorgWarner makes no representations or guarantees regarding employment opportunities listed on any third-party website.&nbsp; To protect against career scams, job applicants should take the necessary precautions when interviewing for and accepting employment positions allegedly offered by BorgWarner. &nbsp;Applicants should never provide their national ID numbers, birth dates, credit card numbers, bank account information or other private information when communicating with prospective employers or responding to employment opportunities online. &nbsp;Job applicants are invited to contact BorgWarner through BorgWarner’s website to verify the authenticity of any employment opportunities.

Admin Assistant, SeniorNew

About the Job

About the Company

BorgWarner

Similar Jobs

Administrative assistant

Administrative assistant

Executive Assistant

Executive Assistant

Executive Assistant-CEO

Executive Assistant-CEO

Administrative Assistant

Administrative Assistant

Executive Assistant

Executive Assistant

Office Administrator I

Office Administrator I

Office Administrative Assistant

Office Administrative Assistant

Office Administrator

Office Administrator

Executive Assistant I

Executive Assistant I

Senior Records Retention Specialist

Senior Records Retention SpecialistNew