Location:Dubai, Dubai Emirate, United Arab EmiratesJob ID: R0122061Date Posted:2026-03-30Company Name:HITACHI ENERGY L.L.CProfession (Job Category):Administration &amp; FacilitiesJob Schedule: Full timeRemote:NoJob Description:The opportunity The Executive Assistant provides high-level administrative and operational support to the Business Unit Chief Financial Officer (CFO) and the Business Unit Global Head of HR. This role ensures smooth daily operations, manages complex schedules and calendars, prepares executive materials, and coordinates key business cycles across Finance and HR. The ideal candidate is organized, detail‑oriented, proactive, and able to manage sensitive information with the highest level of confidentiality.How you’ll make an impact <h3></h3><ul><li>Manage complex calendars, prioritize meetings, and ensure optimal use of executive time for the CFO and Head of HR.</li><li>Coordinate domestic and international travel and handle Concur expense reports with accuracy and compliance.</li><li>Organize meetings end-to-end, including agendas, minutes, follow-ups, and logistical arrangements.</li><li>Prepare briefing materials, presentations, reports, and review decks for Finance and HR.</li><li>Support onboarding for leadership team members and assist with Finance (month-end, quarter-end, budgeting) and HR cycles (talent reviews, engagement surveys).</li><li>Publish leadership communications on Viva Engage in collaboration with Internal Communications.</li><li>Assist with special projects, research, data collection, and cross-functional coordination.</li><li>Serve as a key liaison across HRBPs, Finance, IT, and other support functions.</li><li>Manage office supplies, workspace logistics, and visitor coordination while maintaining a professional environment.</li><li>Handle confidential financial, employee, and business information with integrity and discretion.</li><li>You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines. </li><li>Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</li></ul>Your Background<ul><li>Bachelor’s degree in business administration, Communications, or equivalent professional experience preferred.</li><li>Minimum 5+ years of experience supporting senior leaders; experience supporting Finance or HR executives is an added advantage.</li><li>Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).</li><li>Hands-on experience with Concur for travel and expense management.</li><li>Excellent communication, organizational, and stakeholder‑management skills.</li><li>Ability to manage multiple priorities, work under pressure, and handle sensitive information with discretion and professionalism.</li><li>High attention to detail, accuracy, and the ability to anticipate needs proactively.</li><li>Demonstrated ability to work independently and adapt in a fast‑paced environment.</li><li>Strong interpersonal skills and the ability to build effective working relationships across teams.</li><li>Commitment to confidentiality, integrity, and maintaining a high level of professionalism at all times.</li></ul><h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. </h2>

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world&rsquo;s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries.

Executive Assistant - Functions

Location:Dubai, Dubai Emirate, United Arab EmiratesJob ID: R0122061Date Posted:2026-03-30Company Name:HITACHI ENERGY L.L.CProfession (Job Category):Administration &amp; FacilitiesJob Schedule: Full timeRemote:NoJob Description:The opportunity The Executive Assistant provides high-level administrative and operational support to the Business Unit Chief Financial Officer (CFO) and the Business Unit Global Head of HR. This role ensures smooth daily operations, manages complex schedules and calendars, prepares executive materials, and coordinates key business cycles across Finance and HR. The ideal candidate is organized, detail‑oriented, proactive, and able to manage sensitive information with the highest level of confidentiality.How you’ll make an impact <h3></h3><ul><li>Manage complex calendars, prioritize meetings, and ensure optimal use of executive time for the CFO and Head of HR.</li><li>Coordinate domestic and international travel and handle Concur expense reports with accuracy and compliance.</li><li>Organize meetings end-to-end, including agendas, minutes, follow-ups, and logistical arrangements.</li><li>Prepare briefing materials, presentations, reports, and review decks for Finance and HR.</li><li>Support onboarding for leadership team members and assist with Finance (month-end, quarter-end, budgeting) and HR cycles (talent reviews, engagement surveys).</li><li>Publish leadership communications on Viva Engage in collaboration with Internal Communications.</li><li>Assist with special projects, research, data collection, and cross-functional coordination.</li><li>Serve as a key liaison across HRBPs, Finance, IT, and other support functions.</li><li>Manage office supplies, workspace logistics, and visitor coordination while maintaining a professional environment.</li><li>Handle confidential financial, employee, and business information with integrity and discretion.</li><li>You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines. </li><li>Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</li></ul>Your Background<ul><li>Bachelor’s degree in business administration, Communications, or equivalent professional experience preferred.</li><li>Minimum 5+ years of experience supporting senior leaders; experience supporting Finance or HR executives is an added advantage.</li><li>Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).</li><li>Hands-on experience with Concur for travel and expense management.</li><li>Excellent communication, organizational, and stakeholder‑management skills.</li><li>Ability to manage multiple priorities, work under pressure, and handle sensitive information with discretion and professionalism.</li><li>High attention to detail, accuracy, and the ability to anticipate needs proactively.</li><li>Demonstrated ability to work independently and adapt in a fast‑paced environment.</li><li>Strong interpersonal skills and the ability to build effective working relationships across teams.</li><li>Commitment to confidentiality, integrity, and maintaining a high level of professionalism at all times.</li></ul><h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. </h2>

Executive Assistant - Functions

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HITACHI ENERGY

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