<p>The <span>Office Assistant</span>, under supervision and with a degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks. This individual will ensure the administrative responsibilities, often of a confidential or sensitive nature, are performed in a timely manner. This individual will handle multiple assignments using independent judgment, facilitating effective, efficient flow and processing of information and activities associated with daily operations, as assigned. This Office Assistant/Administrative Assistant will provide support to the Director, Electric Grid Program and the Director, Transportation Program in the Advanced Energy Technologies (AET) Directorate office reporting to the AET Directorate Executive Assistant.</p><p></p><p>Job Responsibilities:</p><ul><li><p>Scheduling meetings</p></li><li><p>Managing multiple calendars</p></li><li><p>Preparing domestic and international travel arrangements</p></li><li><p>Processing expense reports and conference registrations</p></li><li><p>Coordinating on-site visits and logistics</p></li><li><p>Processing foreign national site access</p></li><li><p>Preparing and formatting correspondence, proposals, reports, and presentations</p></li><li><p>Notetaking and transcribing</p></li><li><p>Ordering supplies</p></li><li><p>Tracking action items and monitoring approaching deadlines</p></li><li><p>Maintaining electronic filing system</p></li><li><p>Providing administrative back-up support, and other duties as assigned</p></li></ul><p style="text-align:inherit;"></p><p style="text-align:inherit;"></p><p style="text-align:left;"><b>Position Requirements</b></p><ul><li><p>Knowledge of a broad range of administrative support, office practices and procedures.</p></li><li><p>Ability to demonstrate good interpersonal, oral, and written communication.</p></li><li><p>Ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.</p></li><li><p>Ability to be flexible with the potential to work with many groups in the directorate.</p></li><li><p>Ability to think quickly when managing difficult situations.</p></li><li><p>Skilled in organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound  judgment to accomplish tasks.</p></li><li><p>Analytical, problem solving and decision-making skills to resolve most problems independently with incomplete or conflicting data.</p></li><li><p>Knowledge, skills, and experience using Microsoft Outlook, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.</p></li><li><p>Skills in arranging and coordinating meetings, workshops, conferences, on-site visits, and managing both domestic and international travel.</p></li><li><p>Demonstrate ability to quickly learn internal business systems.</p></li><li><p>Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.</p></li><li><p>This position requires  on-site presence at the Argonne campus in Lemont, Illinois.</p></li><li><p>High school and 4+ years of related experience</p></li></ul><p></p><p><b>U.S. Citizenship w/ clearance:</b></p><p>Other: To perform the essential functions of this position successful applicants must provide proof of U.S. citizenship, which is required to comply with federal regulations and contract. Illegal drug testing as defined in 10 CFR 707.4 and a background investigation will be required prior to employment.  </p><p></p><p>Preferred Qualifications:</p><ul><li><p>Knowledge of Laboratory business systems such as Box, Concur, and Workday.</p></li><li><p>Knowledge of Laboratory and Division policies, practices, and procedures.</p></li></ul><p></p><p style="text-align:inherit;"></p><p style="text-align:inherit;"></p><p style="text-align:left;"><b>Job Family</b></p>Support Administrative (SA)<p style="text-align:inherit;"></p><p style="text-align:inherit;"></p><p style="text-align:left;"><b>Job Profile</b></p>Administrative Support 2<p style="text-align:inherit;"></p><p style="text-align:inherit;"></p><p style="text-align:left;"><b>Worker Type</b></p>Regular<p style="text-align:inherit;"></p><p style="text-align:inherit;"></p><p style="text-align:left;"><b>Time Type</b></p>Full time<p style="text-align:inherit;"></p><p style="text-align:inherit;"></p><h3></h3>The expected hiring range for this position is $20.78 - $32.41.<h3></h3><p style="text-align:inherit;"></p><p style="text-align:left;"><span><span>Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package. </span></span></p><p style="text-align:inherit;"></p><p style="text-align:left;">Click <a href="https://www.anl.gov/hr/healthcare-insurance"><span>here</span></a> to view Argonne employee benefits!</p><h3></h3><p style="text-align:inherit;"></p><p><span>As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.</span></p><p style="text-align:inherit;"></p><p style="text-align:inherit;"></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p style="text-align:left;">Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  </p><p style="text-align:inherit;"></p><p style="text-align:left;">All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.  Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements.  Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.</p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>

<p class="break-words white-space-pre-wrap t-black--light text-body-medium">Argonne National Laboratory, one of the U.S. Department of Energy's national laboratories for science and engineering research, employs 3,400 employees, including 1,400 scientists and engineers, three-quarters of whom hold doctoral degrees. Argonne's annual operating budget of around $1 billion supports upwards of 200 research projects. Since 1990, Argonne has worked with more than 600 companies and numerous federal agencies and other organizations. Argonne's mission is to apply a unique mix of world-class science, engineering and user facilities to deliver innovative research and technologies. We create new knowledge that addresses the most important scientific and societal needs of our nation. We actively seek opportunities to work with industry to transfer our technologies to the marketplace through licensing, joint research and many other collaborative relationships. Argonne is managed by UChicago Argonne, LLC, for the U.S. Department of Energy's Office of Science. We are located on 1,500 acres (6.9 sq. km) in southwest DuPage County, Illinois 25 miles (40 km) southwest of Chicago. The site is completely encircled by the beautiful Waterfall Glen Forest Preserve.</p>

Office Assistant

<p>The <span>Office Assistant</span>, under supervision and with a degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks. This individual will ensure the administrative responsibilities, often of a confidential or sensitive nature, are performed in a timely manner. This individual will handle multiple assignments using independent judgment, facilitating effective, efficient flow and processing of information and activities associated with daily operations, as assigned. This Office Assistant/Administrative Assistant will provide support to the Director, Electric Grid Program and the Director, Transportation Program in the Advanced Energy Technologies (AET) Directorate office reporting to the AET Directorate Executive Assistant.</p><p></p><p>Job Responsibilities:</p><ul><li><p>Scheduling meetings</p></li><li><p>Managing multiple calendars</p></li><li><p>Preparing domestic and international travel arrangements</p></li><li><p>Processing expense reports and conference registrations</p></li><li><p>Coordinating on-site visits and logistics</p></li><li><p>Processing foreign national site access</p></li><li><p>Preparing and formatting correspondence, proposals, reports, and presentations</p></li><li><p>Notetaking and transcribing</p></li><li><p>Ordering supplies</p></li><li><p>Tracking action items and monitoring approaching deadlines</p></li><li><p>Maintaining electronic filing system</p></li><li><p>Providing administrative back-up support, and other duties as assigned</p></li></ul><p></p><p></p><p><b>Position Requirements</b></p><ul><li><p>Knowledge of a broad range of administrative support, office practices and procedures.</p></li><li><p>Ability to demonstrate good interpersonal, oral, and written communication.</p></li><li><p>Ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.</p></li><li><p>Ability to be flexible with the potential to work with many groups in the directorate.</p></li><li><p>Ability to think quickly when managing difficult situations.</p></li><li><p>Skilled in organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound  judgment to accomplish tasks.</p></li><li><p>Analytical, problem solving and decision-making skills to resolve most problems independently with incomplete or conflicting data.</p></li><li><p>Knowledge, skills, and experience using Microsoft Outlook, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.</p></li><li><p>Skills in arranging and coordinating meetings, workshops, conferences, on-site visits, and managing both domestic and international travel.</p></li><li><p>Demonstrate ability to quickly learn internal business systems.</p></li><li><p>Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.</p></li><li><p>This position requires  on-site presence at the Argonne campus in Lemont, Illinois.</p></li><li><p>High school and 4+ years of related experience</p></li></ul><p></p><p><b>U.S. Citizenship w/ clearance:</b></p><p>Other: To perform the essential functions of this position successful applicants must provide proof of U.S. citizenship, which is required to comply with federal regulations and contract. Illegal drug testing as defined in 10 CFR 707.4 and a background investigation will be required prior to employment.  </p><p></p><p>Preferred Qualifications:</p><ul><li><p>Knowledge of Laboratory business systems such as Box, Concur, and Workday.</p></li><li><p>Knowledge of Laboratory and Division policies, practices, and procedures.</p></li></ul><p></p><p></p><p></p><p><b>Job Family</b></p>Support Administrative (SA)<p></p><p></p><p><b>Job Profile</b></p>Administrative Support 2<p></p><p></p><p><b>Worker Type</b></p>Regular<p></p><p></p><p><b>Time Type</b></p>Full time<p></p><p></p><h3></h3>The expected hiring range for this position is $20.78 - $32.41.<h3></h3><p></p><p><span><span>Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package. </span></span></p><p></p><p>Click <a href="https://www.anl.gov/hr/healthcare-insurance"><span>here</span></a> to view Argonne employee benefits!</p><h3></h3><p></p><p><span>As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.</span></p><p></p><p></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p>Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  </p><p></p><p>All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.  Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements.  Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.</p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>

Office Assistant

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Argonne National Laboratory

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