Job description<br>                <div style="text-align:justify;">Under the guidance of the Head of Finance and in close collaboration with Project Managers, this role supports the financial management of projects across their full lifecycle. Key responsibilities include budgeting, forecasting, and financial planning, supporting Project Managers in monitoring project expenditures and ensuring compliance with donor and organisational requirements, and preparing financial reports and payment requests.</div><div style="text-align:justify;"><br></div><div style="text-align:justify;">The role also involves overseeing project accounting and financial operations within ERP systems, supporting audits and partner financial management, and ensuring adherence to German accounting standards (HGB) and tax regulations.<br><br></div><div style="text-align:justify;"><strong>Budgeting, Forecasting and Financial Planning</strong></div><ul><li style="text-align:justify;">Support budget development during the project proposal phase, ensuring alignment with organisational objectives and donor requirements.</li><li style="text-align:justify;">Support Project Managers (PMs) in managing budget monitoring tools, including forecasts and cash flow projections.</li><li style="text-align:justify;">Develop budget revisions as required throughout the project lifecycle.</li></ul><div style="text-align:justify;"><strong>Financial Monitoring and Reporting</strong></div><ul><li style="text-align:justify;">Monitor project expenditures against approved budgets, ensuring compliance with internal policies and donor regulations.</li><li style="text-align:justify;">Prepare and contribute to financial reports for donors.</li><li style="text-align:justify;">Prepare payment requests in line with donor requirements and project cash flow needs.</li><li style="text-align:justify;">Support the compilation of internal financial reports for management analysis, including intercompany transactions.</li><li style="text-align:justify;">Perform regular budget vs. actual analysis, identifying variances and ensuring corrective actions are implemented in line with funding restrictions.</li><li style="text-align:justify;">Coordinate and support expenditure verifications, audits, and financial reviews.</li><li style="text-align:justify;">Oversee financial management of partners and sub-grantees, ensuring compliance with agreements and donor rules.</li><li style="text-align:justify;">Provide capacity building and financial guidance to partners as needed.</li></ul><div style="text-align:justify;"><strong>Project Accounting and Financial Operations</strong></div><ul><li style="text-align:justify;">Monitor project expenditures and resource utilisation in the ERP system, working closely with PMs to ensure alignment with approved budgets and funding agreements.</li><li style="text-align:justify;">Ensure transactions are efficiently processed and accurately and timely recorded in the system.</li><li style="text-align:justify;">Monitor expenditure of assigned projects within the ERP.</li><li style="text-align:justify;">Adopt and maintain proper bookkeeping and accounting best practices.</li><li style="text-align:justify;">Ensure proper documentation and audit trail for all project-related financial transactions.</li></ul><div style="text-align:justify;"><strong>Compliance, Tax and Financial Governance</strong></div><ul><li style="text-align:justify;">Support compliance with German accounting standards (HGB) and applicable tax regulations.</li><li style="text-align:justify;">Contribute to the preparation of financial statements under local accounting regulations.</li><li style="text-align:justify;">Liaise proactively with external accountants, tax advisors, and auditors as needed.</li><li style="text-align:justify;">Ensure financial procedures align with organisational and funding compliance requirements.</li></ul>            Your profile<br>                <div style="text-align:justify;"><strong><span style="font-size:15px;">Essential criteria</span></strong></div><br><div style="text-align:justify;">Education and Experience:</div><ul><li style="text-align:justify;">Degree in accounting, financial management, or a related discipline</li><li style="text-align:justify;">Minimum 5 years of professional experience in a comparable position, ideally within a non-profit organisation</li></ul><div style="text-align:justify;">Specific expertise required:</div><ul><li style="text-align:justify;">Understanding of tax issues, particularly VAT, German accounting standards (HGB), and regulations applicable to non-profit organisations</li><li style="text-align:justify;">Experience in accounting for grants from foundations, institutional donors, and/or multilateral organisations</li></ul><div style="text-align:justify;">Core technical skills:</div><ul><li style="text-align:justify;">Proficiency in using ERP systems</li><li style="text-align:justify;">Excellent familiarity with Excel</li></ul><div style="text-align:justify;">Languages required:</div><ul><li style="text-align:justify;">Fluency in English</li></ul><div style="text-align:justify;"><strong><span style="font-size:15px;">Desirable criteria</span></strong></div><br><div style="text-align:justify;">Preferred/asset experience:</div><ul><li style="text-align:justify;">Experience in a non-profit organisations</li></ul><div style="text-align:justify;">Other desirable skills:</div><ul><li style="text-align:justify;">German language skills</li><li style="text-align:justify;">Proven ability to work independently and under pressure</li><li style="text-align:justify;">Very accurate, structured, and reliable work ethic</li><li style="text-align:justify;">Strong team player with the ability to work and communicate efficiently in an international, diverse environment</li></ul>            Our offer<br>                <ul><li style="text-align:justify;">A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change.</li><li style="text-align:justify;">You will get to know the entire organization and be more than just a cog in the wheel.</li><li style="text-align:justify;">We are working in a positive and inspiring working atmosphere with an international team. Our Berlin office is located near Moritzplatz in the heart of the lively Kreuzberg, surrounded by a dynamic startup scene</li><li style="text-align:justify;">Flexible work environment</li></ul><div style="text-align:justify;"><strong><span style="font-size:15px;">Conditions</span></strong></div><br><div style="text-align:justify;"><strong>Application deadline:</strong> Until filled</div><div style="text-align:justify;"><strong>Start date:</strong> 01.07.2026 (or as soon as possible after this date)</div><div style="text-align:justify;"><strong>Terms:</strong> We are looking for a long-term collaboration. Currently we can offer a fixed term contract for 2 years with the perspective of extension based on performance and funding.</div><div style="text-align:justify;"><strong>Renumeration:</strong> €52,353.00 - €57,719.00 gross annually in accordance with Level 4 of our renumeration scale. The rate will be commensurate with qualifications and experience.</div><div style="text-align:justify;"><strong>Vacation:</strong> 29 days paid annual leave for each year worked (pro rata)</div><div style="text-align:justify;"><br></div><div style="text-align:justify;">Please apply with:</div><ul><li style="text-align:justify;">your CV</li><li style="text-align:justify;">cover letter addressing essential criteria, listing of three references, and include your earliest start date and salary expectations</li></ul><div style="text-align:justify;">Please use PDF format exclusively using the application form.</div><div style="text-align:justify;"><br></div><div style="text-align:justify;">Applications by email or by post can unfortunately not be processed.</div><div style="text-align:justify;"><br></div><div style="text-align:justify;">We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique.</div>            

<p>Climate Analytics is a non-profit organisation based in Berlin, Germany with offices in New York, USA, Lom&eacute;, Togo and Perth, Australia which brings together interdisciplinary expertise in the scientific and policy aspects of climate change. Our activities include: synthesising and advancing scientific knowledge in the area of climate change science, policy and impacts, providing science and policy support to the Least Developed Countries and Small Island Developing States in the international climate negotiations and the tracking and analysing of national climate policies in the global context with the Climate Action Tracker.</p>

Project Finance Officer (f/m/d)

Job description<br />                <div>Under the guidance of the Head of Finance and in close collaboration with Project Managers, this role supports the financial management of projects across their full lifecycle. Key responsibilities include budgeting, forecasting, and financial planning, supporting Project Managers in monitoring project expenditures and ensuring compliance with donor and organisational requirements, and preparing financial reports and payment requests.</div><div><br /></div><div>The role also involves overseeing project accounting and financial operations within ERP systems, supporting audits and partner financial management, and ensuring adherence to German accounting standards (HGB) and tax regulations.<br /><br /></div><div><strong>Budgeting, Forecasting and Financial Planning</strong></div><ul><li>Support budget development during the project proposal phase, ensuring alignment with organisational objectives and donor requirements.</li><li>Support Project Managers (PMs) in managing budget monitoring tools, including forecasts and cash flow projections.</li><li>Develop budget revisions as required throughout the project lifecycle.</li></ul><div><strong>Financial Monitoring and Reporting</strong></div><ul><li>Monitor project expenditures against approved budgets, ensuring compliance with internal policies and donor regulations.</li><li>Prepare and contribute to financial reports for donors.</li><li>Prepare payment requests in line with donor requirements and project cash flow needs.</li><li>Support the compilation of internal financial reports for management analysis, including intercompany transactions.</li><li>Perform regular budget vs. actual analysis, identifying variances and ensuring corrective actions are implemented in line with funding restrictions.</li><li>Coordinate and support expenditure verifications, audits, and financial reviews.</li><li>Oversee financial management of partners and sub-grantees, ensuring compliance with agreements and donor rules.</li><li>Provide capacity building and financial guidance to partners as needed.</li></ul><div><strong>Project Accounting and Financial Operations</strong></div><ul><li>Monitor project expenditures and resource utilisation in the ERP system, working closely with PMs to ensure alignment with approved budgets and funding agreements.</li><li>Ensure transactions are efficiently processed and accurately and timely recorded in the system.</li><li>Monitor expenditure of assigned projects within the ERP.</li><li>Adopt and maintain proper bookkeeping and accounting best practices.</li><li>Ensure proper documentation and audit trail for all project-related financial transactions.</li></ul><div><strong>Compliance, Tax and Financial Governance</strong></div><ul><li>Support compliance with German accounting standards (HGB) and applicable tax regulations.</li><li>Contribute to the preparation of financial statements under local accounting regulations.</li><li>Liaise proactively with external accountants, tax advisors, and auditors as needed.</li><li>Ensure financial procedures align with organisational and funding compliance requirements.</li></ul>            Your profile<br />                <div><strong><span>Essential criteria</span></strong></div><br /><div>Education and Experience:</div><ul><li>Degree in accounting, financial management, or a related discipline</li><li>Minimum 5 years of professional experience in a comparable position, ideally within a non-profit organisation</li></ul><div>Specific expertise required:</div><ul><li>Understanding of tax issues, particularly VAT, German accounting standards (HGB), and regulations applicable to non-profit organisations</li><li>Experience in accounting for grants from foundations, institutional donors, and/or multilateral organisations</li></ul><div>Core technical skills:</div><ul><li>Proficiency in using ERP systems</li><li>Excellent familiarity with Excel</li></ul><div>Languages required:</div><ul><li>Fluency in English</li></ul><div><strong><span>Desirable criteria</span></strong></div><br /><div>Preferred/asset experience:</div><ul><li>Experience in a non-profit organisations</li></ul><div>Other desirable skills:</div><ul><li>German language skills</li><li>Proven ability to work independently and under pressure</li><li>Very accurate, structured, and reliable work ethic</li><li>Strong team player with the ability to work and communicate efficiently in an international, diverse environment</li></ul>            Our offer<br />                <ul><li>A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change.</li><li>You will get to know the entire organization and be more than just a cog in the wheel.</li><li>We are working in a positive and inspiring working atmosphere with an international team. Our Berlin office is located near Moritzplatz in the heart of the lively Kreuzberg, surrounded by a dynamic startup scene</li><li>Flexible work environment</li></ul><div><strong><span>Conditions</span></strong></div><br /><div><strong>Application deadline:</strong> Until filled</div><div><strong>Start date:</strong> 01.07.2026 (or as soon as possible after this date)</div><div><strong>Terms:</strong> We are looking for a long-term collaboration. Currently we can offer a fixed term contract for 2 years with the perspective of extension based on performance and funding.</div><div><strong>Renumeration:</strong> €52,353.00 - €57,719.00 gross annually in accordance with Level 4 of our renumeration scale. The rate will be commensurate with qualifications and experience.</div><div><strong>Vacation:</strong> 29 days paid annual leave for each year worked (pro rata)</div><div><br /></div><div>Please apply with:</div><ul><li>your CV</li><li>cover letter addressing essential criteria, listing of three references, and include your earliest start date and salary expectations</li></ul><div>Please use PDF format exclusively using the application form.</div><div><br /></div><div>Applications by email or by post can unfortunately not be processed.</div><div><br /></div><div>We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique.</div>            

Project Finance Officer (f/m/d)

About the Job

About the Company

Climate Analytics Inc.

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