Office Administrator

Keel Labs is seeking a highly organized and proactive Office Administrator to support the daily operations of our Morrisville office. This individual will play a key role in ensuring smooth and efficient office functioning by managing administrative tasks, coordinating internal communications, supporting team needs, and maintaining a well-organized workplace. As part of a mission-driven startup focused on sustainability, the Office Administrator will contribute to an environment that values collaboration, innovation, and hands-on problem solving. Our team thrives in a close-knit setting where every role directly impacts our collective success.

Key Responsibilities

Administrative Support: 

• Provide general administrative assistance to team leads and departments as needed 
• Maintain internal documentation and assist with data entry, formatting, and organizing shared files 
• Manage mail, shipping/receiving, and supply inventory 
• Assist in preparing materials for meetings, presentations, and internal communications 
• Track and submit administrative expenses and invoices for processing 
• Handle all IT-related requests including equipment setup, computer troubleshooting, and basic tech support
• Create and manage user accounts, email access, and system permissions (e.g., Google Workspace, Slack, etc.)
• Maintain an inventory of hardware (laptops, monitors, keyboards) and coordinate repairs or replacements as needed

Office & Facilities Support: 

• Act as a liaison with building management and facilities vendors for maintenance, cleanings, and service requests 
• Monitor office supply levels and place orders as needed (kitchen, cleaning, stationery, etc.) 
• Maintain cleanliness and organization of shared spaces and common areas 
• Support access management (key cards) and workspace setup 

Team Experience:

• Coordinate internal team events, celebrations, and monthly gatherings 
• Support company culture initiatives with thoughtful touches (e.g., birthday calendars, team reminders) 
• Greet guests and ensure a professional, welcoming office environment 

Qualifications

• 1-3 years of experience in an administrative or office support role 
• Excellent organizational skills and attention to detail 
• Clear communicator with a positive, service-minded attitude 
• Comfortable using Google workspace and Microsoft Office 
• Proactive, flexible, and eager to jump in wherever needed 
• Previous experience supporting facilities or office operations is a plus 

What We Offer

• A mission-driven workplace focused on sustainable innovation
• A collaborative, supportive, and respectful work culture
• Comprehensive health benefits, paid time off, and company holidays 
• A fun, respectful, and inclusive workplace culture 

Employment: Full-time

Location: Morrisville, NC