Executive Business Administrator

Key Duties & Responsibilities

• Optimize the CEO's calendar for the most efficient workflow, and be available for real-time troubleshooting
• Support technical needs of meetings and events
• Coordinate and arrange meetings, reference agendas, and properly archive notes
• Attend meetings when requested to take minutes and ensure follow-through on discussed items
• Coordinate and communicate itineraries among Last Energy travelers, ensuring minute-by-minute flow for all travel/meeting arrangements while traveling
• Liaison with other stakeholders, relaying timely/critical information to and from team members
• Distribute appropriate communications to appropriate personnel using good judgment and discretion in communicating sensitive information
• Provide routine notifications to several key business partners
• Support the operations team in planning events and office management
• Other duties as assigned

Qualifications

• Bachelor’s degree preferred
• Strong command of Microsoft Suite and of Google Suite
• Excellent English writing skills
• Ability to communicate, both written and verbally, in an effective manner to the intended audience
• Critical thinker, ability to creatively solve problems, deal with ambiguity and a fast-paced changing environment
• High motivation & initiative, ability to handle multiple assignments, prioritize, and meet deadlines in a fast-paced environment