Onsite Contract Admin Specialist

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.  

Reimagine What’s Possible 

JOB RESPONSIBILITIES

• To input and maintain Customer data into Air Products ERP System and share folders (such as SAP data, master data for price escalation and contract end date, customer data change from Workbook, customer contract, PO and related document management, internal audit data supports, other miscellaneous document maintenance in share folders, etc.), system old data clean up.
• To support Commercial on Customer business transaction activities such as sales volume confirmations, issue clarifications, volume netting, invoice/billing processes, un-bill invoice check, credit or debit memo issuance, invoice allocations, OD review, Block price and MTOP management, price adjustment according to formula, check quality control data etc.).  Also, revalidation of invoice data with customers per their respective payment processes.
• Work with US Contract Accounting on ETONN and TONN contracts setup and invoice execution. Explain what the contract means if English translated documents were not clear.
• Support US Contract Accounting on the execution of Unsigned Contract Authorization process and meetings per Corporate Accounting requests.
• As typical onsite/pipeline contract includes other bulk gases, such as H2, O2, UHPLOX, CO2, LAR and LIN aside from GAN, GOX and GAR, the incumbent would need to administer these Liquid Bulk and/or Package Gases scopes in all aspects.
• To perform job duties according to work processes requirements and follow up Commercials’ routine activities per manager’s work process request. 
• To support Commercial in responding to customer requests and other activities such as contract sealing/EAR status checking, workbook data change, credit memo, start supply form creation, Non-PO / legal fee by 5032 payment request form and E-form for misc. expense application, E invoice clarifications, etc. 
• To support sales managers on other assignments, not limited to the following:    
• - ISO SFQ7207 SME for 3 years each term and it is rotating Eton, LB and MB/PG teams
• - Requisition to Pay power user
• - Onsite / Pipeline month meeting (all)
• - Other ad-hoc or process changes implementation (all)

JOB REQUIREMENTS

• University degree.
• Good English communication skills.
• Good typing and computer skills (i.e. MS Office software).
• 5 to 10 years of working experience as sales assistant and or contract administrator.

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future. 

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.