Subcontracts Coordinator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
 

We have successfully delivered large infrastructure projects across Canada since 2001.  Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects.  Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca 

• Assist the Subcontracts Manager in conducting subcontract final account review and process back charges, including contractor requests for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed.
• General contract administration
• Any other duties and responsibilities as maybe assigned to him from time to time by the Subcontracts Manager and/or Prime Contract Manager

Reporting directly to the Subcontracts Manager within the commercial team, the Subcontract Coordinator is responsible for administration, coordination, and management and follow up of the subcontract agreements and claims. The role supports procurement and project management teams, in particular liaising with measurable pay items/lump sum as a main point of contact with discipline leaders and the commercial team.

The individual must have the ability to work as part of the Commercial team, and collaborate with other departments of the organization, to deliver a successful project on time, on budget to the quality specifications established in the Project Agreement.

Responsibilities

• Assists Subcontracts Manager and Prime Contract Manager with subcontractor management.
• Track and manage subcontract deliverables, schedules, and performance metrics.
• Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationship.
• Review subcontract’s information following handover from procurement.
• Identifies and minimizes areas of contractual risk
• Administer subcontractors together with Area Manager, monitor their performance and ensure compliance with subcontract requirements to commercial terms.
• Support the Subcontracts Manager in reviewing Requisitions for Change Orders to confirm compliance with the subcontract.
• Interact with engineering and construction departments to prepare monthly applications for payment both for the corresponding Subcontracts and Change Order measurable pay items/lump sum, provided with back up documents/field survey in accordance with contract terms.
• Close cooperation with cost control team to track, evaluate and monitor cost per applicable disciplines.
• Preparation of monthly costs/quantities accruals and forecast monthly incurred costs.
• Assist the Subcontracts Manager in conducting subcontract final account review and process back charges, including contractor requests for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed.
• General contract administration
• Any other duties and responsibilities as maybe assigned to him from time to time by the Subcontracts Manager and/or Prime Contract Manager.

• Excellent oral and written communication skills.
• Ability to successfully administer multiple complex contracts at the same time.
• Good hands on technical, communication, organizational, supervisory and planning skills.
• Working knowledge of contract language and legal requirements of contracts.
• Expertise in documentation organization.
• Excellent people, leadership and organizational skills.
• Expert numerical competence and spreadsheet aptitude.
• Advanced understanding of contractual, commercial, financial and Project controls.
• Minimum 5-8 years of relevant experience with major subcontractors in roles dealing with management of forecasts and accruals, cost management and mitigation, claims and variations, negotiation and settlement of disputes with contractors.
• Familiarity with project delivery models such as Design-Build, P3, etc.
• International major contractors experience in joint venture environments preferred.
• Experience operating at a Commercial Department of a major project.
• Experience managing packages worth $10 million or more.
• Degree in Quantity Surveying, Engineering, or equivalent work experience.

The position is based out of Surrey and the typical compensation for this role is between $90k and $115k depending on education, work experience, and includes benefits, vacation time, and RSP matching.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.