Project Support Administrator

WE ARE ECOSULIS

We are dedicated to recovering nature, by designing and delivering efficient and scalable nature-based solutions for both people and the planet.

Are you excited at the prospect of joining a passionate, innovative and forward-thinking team working towards a goal of Rewilding half the planet by 2050? Do you want to use your current skills and knowledge to help make a difference?

If so, we might have the ideal job for you.

About us:

At Ecosulis, we are pioneers in rewilding science and policy with over 30 years of experience. As a certified B Corp, we specialise in designing and delivering efficient, scalable nature-based solutions that benefit both people and the planet. Our mission is to create a world where rewilding not only enhances biodiversity but also delivers commercial and financial benefits, allowing nature and business to thrive together. 

Click here to find out more information.

About the role:

You’ll play a key role in supporting our Project Delivery Team to ensure smooth and efficient project delivery across the business. This role is ideal for someone who enjoys problem-solving with a good attention to detail and thrives in a fast-paced, inclusive team environment.

You’ll also collaborate with our QHSE, Site Managers, Project Managers and Resourcing team to handle a range of proactive administrative tasks. These may include coordinating training, managing assets, and supporting communication between stakeholders to ensure all necessary admin is in place before work begins on site.

More information:

• Job type: Permanent (Monday – Friday 9am-5pm)
• Start date: asap
• Salary: £25,125-£27,500 depending on experience.
• Location: Quainton, Aylesbury, Buckinghamshire (1-2 days a week, the rest working from home)

Main responsibilities will include:

• Assist with the ordering, controlling and distributing supplies, including PPE and welfare kits for projects and site personnel.

• Raising purchase orders.

• Check weekly timesheet input for the Site Team.

• Ensure all daily project documents, forms, and relevant information are collected, reviewed, and promptly uploaded to the appropriate SharePoint folders or portals.

• Maintain effective H&S document control on sites and at Oak Tree Farm.

• Follow the relevant document control procedure for all documents produced or amended. 

• Booking travel and accommodation as per the travel booking form and approval process.
• You’ll manage the full cycle of training administration—coordinating and booking courses, maintaining records and certificates,
• Work with the QHSE to manage Health and Safety and subcontractor compliance.
• Maintain SiteDocs platform and support Site Team as mobile platform champion.

• Oversee the management and maintenance of all fleet and equipment logs, ensuring daily completed forms are accurately recorded, properly filed onto SharePoint, and reviewed for any raised issues or concerns.
• Assist teams with reporting.
•  Assist with cover for Support colleagues during periods of absence such as sickness or annual leave.

About you:

As a key member of our Support Team, you will have strong organisational skills, excellent written and verbal communication skills and the ability to prioritise tasks and manage your time effectively. You will also serve as a point of contact for all members of staff, while showing impeccable attention to detail to ensure accuracy and efficiency within your work to help minimise any errors. 

 Other key skills required: 

• ·        Previous Administration Experience (essential)
• ·        Computer literate (Microsoft)
• ·        Good problem-solving ability 
• ·        Teamwork and interpersonal skills 
• ·        Proactive and innovative approach
• ·        High attention to detail 
• ·        Due to the location, a driving licence and access to a vehicle is required.

We are also open to speaking with dedicated and passionate individuals who are looking for a career within our sector, who may have already had exposure to the environmental sector within a previous role. At Ecosulis we always look to offer the support to our staff to help them grow and develop within their role. 

Our core values are the cornerstone of our business and as a team we are committed to these values that not only guide how we work with each other, but also with our partners. If these resonate with you, then we encourage you to submit your application.

• Desire to learn: We are open minded and innovative.
• Committed and tenacious: We are willing to keep trying each and every day, seeking ways to help nature recover and improve people's lives.
• Being pragmatic: Our ambitious purpose is underpinned by a practical and pragmatic approach.
• Creative problem solver: Our team has a solutions-oriented mindset.
• Do the right thing: We aim to lead by example, in terms of our values, company ethos and purpose.

Company benefits

At Ecosulis we believe in meaningful benefits. We have designed our benefits package to ensure your employees feel supported through main life event as well as the day-to-day. We don’t believe in a ‘one size fits all’ approach when it comes to our employee benefits, so you will be entitled to the below upon starting with us:

• Access to our Occupational Health Platform and EAP for wellbeing support
• Welcome pack upon joining.
• Employee Referral Scheme.
• Internal Reward Points Scheme
• 3% company pension after 3 months

And the following upon completion of your probation period:

• Enhanced benefits supporting our employees through lifetime milestones.
• CDP training allowance per year.
• Discounted holiday scheme.
• Brand new Fitbit.
• Access to the Bike-to-Work Scheme

You will also receive an extra day’s holiday for each year that you are with the company and have a chance to win a £50 amazon voucher when entering our monthly Friday photo competition. We also encourage our employees as part of the flexible working arrangements, to take regular breaks and take time to spend outside when possible.

If you have any further questions or want to find out more about the role, please feel free to email HR@ecosulis.co.uk