Location:Ludvika, Dalarna County, SwedenJob ID: R0119107Date Posted:2026-02-10Company Name:HITACHI ENERGY SWEDEN ABProfession (Job Category):Project/Program ManagementJob Schedule: Full timeRemote:NoJob Description:The Opportunity  Join our Documentation Management System Specialist team at HVDC, where you'll play a key role in supporting our global business operations. As part of a dynamic and collaborative team, you'll help maintain and develop systems governed by the Documentation Management department, ensuring they meet the evolving needs of our users across the globe.How You’ll Make an Impact<ul><li>Operate, maintain, and support documentation management systems in collaboration with global teams</li><li>Handle incidents, service requests, and change requests according to HVDC’s support processes</li><li>Ensure system availability and performance in line with SLA agreements and manage risks and issues</li><li>Participate in internal and global development initiatives, including requirements gathering and testing</li><li>Manage access rights, project workspaces, and maintain related processes and instructions</li><li>Conduct workflow analysis and business process reviews, creating functional specifications</li><li>Support onboarding, training, and knowledge sharing within the specialist team</li><li>Communicate with stakeholders during major events and coordinate resources for support and projects</li></ul>Your Background<ul><li>University degree in IT, Systems science, or Computer science</li><li>Good general knowledge of Documentation Management Systems (DMS)</li><li>Understanding of system development and IT architecture</li><li>Ability to analyze and solve administrative problems using IT</li><li>Basic understanding of information security and data protection</li><li>Fluent in Swedish and English, both spoken and written</li><li>Experience in IT project management is a plus</li></ul>What we offer<ul><li>Collective agreement</li><li>Flexible working time</li><li>Health care and wellness allowance</li><li>Fantastic career possibilities within Hitachi Energy both within Sweden and globally</li><li>Mentor to support you throughout onboard phase</li><li>Various trainings and education supporting employee development​</li><li>Diversified company with over 70+ nationalities working in Sweden</li><li>Supplementary compensation for parental leave</li><li>Employee Benefit Portal with thousands of discounts and perks  </li></ul>More about us Are you ready for a new exciting challenge – apply today! Recruiting manager Mattias Engvall mattias.engvall@hitachienergy.com will answer your questions about the position. Union representatives – Sveriges Ingenjörer: Mikael Hjort +46 107 38 29 86; Unionen: Fredrik Holmgren +46 107 38 21 85; Ledarna: Frank Hollestedt +46 107 38 70 43. Any other questions can be directed to Talent Partner Antra Volujevica antra.volujevica@hitachienergy.com.<h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. </h2>

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world&rsquo;s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries.

Documentation Management System Specialist

Location:Ludvika, Dalarna County, SwedenJob ID: R0119107Date Posted:2026-02-10Company Name:HITACHI ENERGY SWEDEN ABProfession (Job Category):Project/Program ManagementJob Schedule: Full timeRemote:NoJob Description:The Opportunity  Join our Documentation Management System Specialist team at HVDC, where you'll play a key role in supporting our global business operations. As part of a dynamic and collaborative team, you'll help maintain and develop systems governed by the Documentation Management department, ensuring they meet the evolving needs of our users across the globe.How You’ll Make an Impact<ul><li>Operate, maintain, and support documentation management systems in collaboration with global teams</li><li>Handle incidents, service requests, and change requests according to HVDC’s support processes</li><li>Ensure system availability and performance in line with SLA agreements and manage risks and issues</li><li>Participate in internal and global development initiatives, including requirements gathering and testing</li><li>Manage access rights, project workspaces, and maintain related processes and instructions</li><li>Conduct workflow analysis and business process reviews, creating functional specifications</li><li>Support onboarding, training, and knowledge sharing within the specialist team</li><li>Communicate with stakeholders during major events and coordinate resources for support and projects</li></ul>Your Background<ul><li>University degree in IT, Systems science, or Computer science</li><li>Good general knowledge of Documentation Management Systems (DMS)</li><li>Understanding of system development and IT architecture</li><li>Ability to analyze and solve administrative problems using IT</li><li>Basic understanding of information security and data protection</li><li>Fluent in Swedish and English, both spoken and written</li><li>Experience in IT project management is a plus</li></ul>What we offer<ul><li>Collective agreement</li><li>Flexible working time</li><li>Health care and wellness allowance</li><li>Fantastic career possibilities within Hitachi Energy both within Sweden and globally</li><li>Mentor to support you throughout onboard phase</li><li>Various trainings and education supporting employee development​</li><li>Diversified company with over 70+ nationalities working in Sweden</li><li>Supplementary compensation for parental leave</li><li>Employee Benefit Portal with thousands of discounts and perks  </li></ul>More about us Are you ready for a new exciting challenge – apply today! Recruiting manager Mattias Engvall mattias.engvall@hitachienergy.com will answer your questions about the position. Union representatives – Sveriges Ingenjörer: Mikael Hjort +46 107 38 29 86; Unionen: Fredrik Holmgren +46 107 38 21 85; Ledarna: Frank Hollestedt +46 107 38 70 43. Any other questions can be directed to Talent Partner Antra Volujevica antra.volujevica@hitachienergy.com.<h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. </h2>

Documentation Management System Specialist

About the Job

About the Company

HITACHI ENERGY

Similar Jobs

Document Control Specialist

Document Control Specialist

LMS Support Specialist

LMS Support Specialist

Onsite IT Support Specialist

Onsite IT Support Specialist

Admin Specialist

Admin Specialist

Quality System Specialist

Quality System Specialist

Business Process Specialist - Adonis

Business Process Specialist - Adonis

Project Documentation Manager

Project Documentation Manager

HSE Specialist

HSE Specialist

Documentation specialist

Documentation specialist

Document Control Specialist

Document Control Specialist