HR Assistant

DUTIES AND RESPONSIBILITIES:

• Perform administrative duties, such as maintaining employee database, responding to employee inquiries and emails for the HR department.
• Maintaining and tracking employee attendance, SQDC – employee scorecard results, workers compensation claims, and policies not limited to.
• Assist HR Manager in policy formulation, hiring and salary administration.
• Submit online job postings, vetting candidates and scheduling interviews.
• Coordinate new hire orientation and training sessions.
• Ensure smooth communication with employees and timely resolution to their inquiries.
• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources Manager.
• Compile and update employee records (hard and soft copies).
• Coordinate HR projects (open enrollment, meetings, trainings, surveys etc) and take minutes in group meetings.
• Maintaining paperless process and in compliance.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist with ADP recordkeeping – timecards, notes, absenteeism, and tardiness.
• Maintaining EOTM, post on social media, televisions throughout facilities.
• Maintain staffing plan and coordinate events to maintain plentiful candidate pipeline.
• Maintain digital and electronic records of employees.
• Serve as point of contact with benefit vendors and administrators.
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Maintain calendars of the HR management team.

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

QUALIFICATIONS:

• Minimum of an Associate degree in Business, Human Resources or applicable degree.
• Familiarity with using various social media and search engine platforms.
• Intermediate proficiency in Microsoft Office Suite.

• Other skills required: Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention and buy-in.

COMPETENCIES:

• Diversity - Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Assists in building a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.