Antenna Group

Executive Assistant

Hackensack, NJ, US

In-person, HybridFull time roleEarly Career, Mid Level

11 days ago

About the Job

Antenna is an integrated marketing and communications agency focused on climate, real estate, mobility, health, and more. We combine deep domain knowledge with proven integrated marketing solutions to help innovative, impact-driven companies amplify their vision, supercharge their growth, and inspire action. We believe that conscious brands can deliver consequential change because brand impact demands brand cognizance.

We are looking for an individual who can contribute a diverse perspective and new ideas to the Antenna community. We celebrate differences among our staff and encourage everyone to be their authentic selves. We are proud to be an equal opportunity employer and remain committed to fostering a diverse, inclusive, supportive, and respectful environment where each Ant feels a sense of dignity, belonging, and acceptance.

We are looking for an Executive Assistant to serve as the primary support to the CEO, ensuring seamless coordination of daily activities and strategic initiatives. This role is pivotal in managing administrative, operational, and logistical needs while serving as a trusted liaison between the CEO and internal/external stakeholders.

This role will report to the CEO and will work from our Hackensack office at least three days a week. The role may also require travel to our New York City office on an as-needed basis.

PRIMARY RESPONSIBILITIES

Administrative Support: maintain and organize digital and physical filing systems; manage expense reports
Scheduling & Calendar Management: coordinate and maintain CEO’s calendar; serve as gatekeeper and liaison for scheduling requests; anticipate and proactively resolve scheduling conflicts
Travel Coordination: plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries
Office & Vendor Management: oversee office operations including supplies, facilities, maintenance, and organization; manage vendor relationships and contracts for office and professional services
Inventory Management & Logistics: track and maintain inventory of branded merchandise; coordinate packaging and shipping for employees, clients, and events
Event & Meeting Logistics: support planning and execution of internal events, executive offsites, and client meetings
Own or support other ad-hoc projects as needed

QUALIFICATIONS

5+ years of administrative experience supporting executives in a fast-paced environment
Experience working in professional services industry
Organized, detail-oriented, and able to multitask in a fast-paced environment
Highly motivated, proactive, and adaptable
Technology savvy and proficient in Microsoft 365 and expense tracking software
Excellent verbal and written communication skills
Discretion, reliability, and professionalism in all interactions

WHAT WE LOOK FOR

Collaborative, proactive, and persistent mindset.
Curious nature and the desire to challenge the status quo.
Passion for Antenna’s sectors and a determination to make an impact.
Drive to deliver an invaluable client service experience.
Desire to leverage innovative technology to drive impact for our clients and optimize the delivery of great work.

WHAT WE OFFER

Competitive salary, comprehensive benefits, and matching 401K.
Time off is required. We want our ants to rest, relax, and recharge, so we offer a tiered PTO system-based tenure at the agency with 18 PTO days to start and Winter Recess.
We value and celebrate diversity. Our staff come from different backgrounds, and we honor their various religious and cultural observances by offering Floating Holidays and Heritage Month celebrations.
Early Fridays are for all year round. Summer Fridays are great, which is why we extend them throughout the year.
Service is in our DNA. We offer a paid day off every year to volunteer with an organization that is meaningful to you.
Tenure is valued and rewarded. In addition to tiered PTO and professional development stipends based on tenure, we offer Sabbatical Leave to our seasoned Ants.
We invest in our Growth-Stage Ants. We connect Ants with Mentors/Allies and other practices for guidance, advice, friendship, and networking.
We were hybrid before it was cool.
Growth is the key to our collective success. We offer career development, training, and mobility.
Connection and relationship building is everything. We offer regular outings, virtual events, interest Slack channels, and happy hours.

About the Company

Antenna Group

United States

101-250

<p>Antenna partners with B2B companies in high-growth and high-impact markets to bring meaningful innovations, technologies, services, products & projects to life. From innovative technology startups to established industry disruptors, we partner with a range of mission-driven companies and leaders from across the cleantech ecosystem.</p> <p>We power business growth so we can make a lasting impact on the planet and create a clean economy and a sustainable world built on smart energy, transportation, advanced materials, manufacturing, food, water and waste technologies</p>