Executive Assistant

Executive Assistant 

Redwood Materials is seeking an exceptionally bright, well organized, and self-motivated Executive Assistant to support members of our executive leadership team. You will provide strong partnerships with Executive Leadership and key stakeholders, proactively manage complex priorities, enable efficient decision-making, and ensure seamless communication across the organization. 

Responsibilities Will Include:

• Manage complex and dynamic calendars for one or more C-level executives and team leaders, exercising independent judgement to prioritize meetings, events, and commitments based on business impact and urgency.  

• Make scheduling decisions on behalf of executives, including resolving conflicts, declining or rescheduling meetings, and determining attendance at internal and external engagements.  

• Coordinate cross-functional scheduling to support company-wide initiatives and seasonal business cycles. 

• Draft and edit executive-level correspondence, meeting materials, and briefing documents.  

• Serve as a liaison between executive leadership and internal/external stakeholders, managing the flow of high-level information with discretion and accuracy.  

• Maintain confidentiality and handle sensitive business information with a high level of professionalism and discretion.  

• Plan and manage international and domestic travel logistics, including itineraries, meeting preparation, and real-time adjustments based on shifting business priorities. 

• Liaise closely with Security, Facilities, HR, and Executive teams to support company-wide initiatives. 

• Lead special projects and initiatives assigned by the Executive team, exercising independent judgment and problem-solving skills. 

• Oversee front office operations including, but not limited to ensuring a professional, organized, and welcoming environment for employees and guests, managing maintenance requests, and service as point of contact for building management and service providers.  

• Manage vendor relationships, office supplies, and workspace logistics in partnership with stakeholders such as IT and facilities.  

• Coordinate meeting room availability, cleanliness, and setup for internal and external meetings. 

Desired Qualifications: 

• Bachelor’s Degree or equivalent work experience.  

• 3+ years of experience supporting senior level executives including calendar management and travel. 

• Experience working in a highly ambiguous, fast-paced environment and ability to operate a high degree of autonomy. 

• Demonstrated ability to make decisions independently, anticipate executive needs, and manage competing priorities.  

• Possess excellent verbal, communication, and multitasking skills. 

• Ability to work independently and collaboratively across teams. 

• Familiarity with the Microsoft Office suite. 

• A passion for sustainability and making the world a better place!