Chief of Staff / CEO Right Hand

Our Mission:

At CIM, our vision is to help teams run better buildings with ease, for a sustainable future. We focus on simplifying complex building data and technology, making it accessible and actionable for building owners and operators, thereby directly contributing to the fight against the climate crisis.

Our clients include real estate investment trusts, super funds, governments, major cultural institutions, airports, hospitals, hotels and engineering firms.

The built environment is one of the most significant contributors to climate change, accounting for over 40% of global greenhouse gas emissions. Over half of these emissions are generated by operational activities, which our software PEAK helps reduce by enabling property operations teams to work smarter and more collaboratively. 

About the Role

We’re seeking a high-performing, highly organised part-time (~20 hours/week) Chief of Staff / CEO Right Hand to support our CEO in driving business strategy, managing key relationships, and ensuring smooth operations across the executive office. This is a unique opportunity to work side-by-side with a seasoned CEO who has led multiple successful ventures. You’ll be exposed to real-time executive decision-making, strategic planning, client and partner engagement — an ideal role for someone currently pursuing an MBA and looking to gain C-suite proximity and experience.

Key Responsibilities

Executive Support & Operations

• Provide high-level administrative and strategic support to the CEO, including calendar and inbox management
• Track and follow up on key actions, stakeholders, and deliverables to ensure nothing falls through the cracks
• Help manage and prioritise the CEO’s commitments, acting as a filter and gatekeeper when appropriate
• Support with light personal admin and coordination tasks where needed

Client & Executive Engagement

• Proactively coordinate and schedule meetings with key clients, prospects, and partners on behalf of the CEO
• Build strong rapport and trusted relationships with senior executives at client and prospective accounts
• Represent the CEO and the business with professionalism, warmth, and strategic awareness in all external interactions
• Help deepen executive relationships and identify opportunities for stronger alignment or collaboration

Stakeholder Management

• Coordinate with internal teams and external stakeholders, including executive assistants at partner and client organisations
• Assist in preparation for board meetings, advisory calls, and investor updates — including agendas, briefing materials, and follow-ups
• Act as a trusted liaison between the CEO and various stakeholders (employees, clients, partners)

Project & Strategic Support

• Support ongoing strategic projects with planning, research, and communication
• Anticipate executive needs and ensure seamless execution of priorities across the business
• Conduct research and provide concise analysis to inform high-level decision-making

Culture & Collaboration

• Build strong working relationships across departments
• Embody discretion, judgment, and confidentiality in all communications

Who You Are

• Currently pursuing or recently completed an MBA (or equivalent experience)
• Highly proactive and organised, with strong attention to detail
• Able to manage multiple priorities, work independently, and handle confidential information with discretion
• A confident communicator, comfortable engaging with senior stakeholders
• Eager to learn, grow, and contribute to a high-impact business environment

Why Join Us?

• Direct access to and mentorship from a serial CEO with a track record of success
• Exposure to strategic decision-making, board engagement, and client growth
• A dynamic and entrepreneurial work environment where your input matters
• Flexibility to work part-time while completing your studies
• Opportunity to make a meaningful impact at a pivotal stage of growth