Administrative Assistant - Operations

About Oshkosh Defense, an Oshkosh company

Oshkosh Defense stands behind those who dedicate their lives to protecting others.  As an industry-leading tactical vehicle manufacturer, every day we strive to meet or exceed our customers' ever-changing needs with next generation defense technologies and advanced systems.  We operate with unparalleled commitment to those who depend on our products and services worldwide to perform their missions.

The Administrative Assistant provides departmental administrative support by conducting research, preparing reports, handling requests for information, arranging calls and scheduling meetings. Supports a medium to large team or a senior level manager. Works under broad supervision.

YOUR IMPACT: 

These duties are not meant to be all-inclusive, and other duties may be assigned.

• Create order requests for operational supplies and materials

• Monitor inventory levels to ensure essential items are consistently in stock

• Perform data mining and build reports to support operational analysis and decision making

• Assist with preparing presentations, which may include research and compiling data.

• Assist with planning and execution of continuous improvement (CI) projects

• Support management in updating of employee rosters

• Manage and coordinate the schedules and appointments of the department.

• Handle communications, take calls and messages, arrange conference calls.

• Coordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.

• Handle all miscellaneous administrative duties, which includes maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.

MINIMUM QUALIFICATIONS:  

• High School Diploma or GED.

• Three (3) or more years administrative support experience.

STANDOUT QUALIFICATIONS:

• Experience with Power BI

• Proficient in Microsoft Excel (pivot tables, VLOOKUP), Outlook, PowerPoint, Word, etc.

• Ability to work independently with minimal supervision. High degree of initiative, follow-through, and organizational skills.

• Excellent interpersonal communication (verbal and written) and collaboration skills.

• Ability to interface with personnel at all levels directly or virtually.

• Ability to manage confidential data.

WHY OSHKOSH?

Moving the future forward is our priority and this includes your future. We encourage professional development and champion our employees’ success through various skills and training opportunities. Named one of the World’s Most Ethical Companies™ by Ethisphere Institute for six consecutive years, everything we do at Oshkosh is guided by our core values and the 15k+ team members around the world who embody them.

We put people first. We do the right thing. We persevere. We are better together.

Pay Range:

$39,600.00 - $60,600.00

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at corporatetalentacquisition@oshkoshcorp.com.

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.