Office Manager (f/m/d) Berlin

About the Role:

We are looking for a full-time Office Manager (f/m/d) for our centrally-located office in Berlin-Schöneberg. 

Please note that due to the kind of tasks associated to this position, the successful candidate must be physically present at the office location during office hours.   

The Office Manager (f/m/d) works primarily from our reception area and welcomes visitors and employees arriving at the office. You will be in close contact with several suppliers, e.g. landlord, craftsmen and vendors. The daily business is full of variety and every day is unique. Come make your mark and join our Builders community!

What you'll be doing: 

Among your responsibilities for different operational tasks, in particular you will drive-

• Proactive preparation and coordination of day-to-day office tasks 
• Creating an atmosphere in the office to make colleagues and external visitors feel welcome and comfortable  
• Visitor management – welcoming and guidance, meeting room preparation
• Health and safety at the office, including the relationship with the company doctor 
• Supporting the People team with the monthly onboarding of new employees 
• Assisting teams with organizing meetings, caterings and general office related duties 
• Support in organizing employee events and office parties
• Budget management for all office supply expenses 
• Receiving external mail and packages and internal distribution 

What you bring: 

• You have gained experience working as a Receptionist or Office Manager, and/or have experience in the hospitality business or in the service industry
• You have professional experience working with the Microsoft Office Suite
• You have excellent written and verbal communication skills in German and minimally B1 English skills
• You have a strong service orientation and enjoy working as part of an international team
• You enjoy organizing events, including summer parties, holiday parties, and investor events
• You are hands-on, roll up your sleeves and don’t shy away from taking on administrative and operational tasks

What We Offer

• An unlimited contract with 30 vacation days. 
• Attractive perks and benefits: We offer a company pension scheme, language courses (English/German), and employee discounts with selected sustainable brands. Furthermore, our external partners in mental health support you in strengthening your mental health through anonymous private/group sessions.  
• Virtual Shares Program: Participate in the success of GROPYUS through our Virtual Share Program. 
• Ownership: You can truly make your mark with your work and contributions – on  all our organizational levels. Find your solutions, drive and test them. 
• The chance to be part of something big: Our mission is to rethink an entire industry. Join us in reinventing construction and fostering sustainable, affordable living.  
• A diverse and enriching work environment: Become a valued member of a wonderfully diverse team of individuals from over 50 countries. At GROPYUS we value inclusion above all, ensuring that everyone feels they belong – no matter their background. In this way, our differences become strengths that help us grow as a team.