Documentation Specialist

Location:

Vaesteras, Vastmanland County, Sweden

Job ID:

R0089347

Date Posted:

2025-05-13

Company Name:

HITACHI ENERGY SWEDEN AB

Profession (Job Category):

Project/Program Management

Job Schedule: 

Full time

Remote:

No

Job Description:

The Opportunity

We are looking for a Documentation specialist within Hitachi Energy, Network Control, Europe. Network control (NC) is a globally active team that is delivering systems and solutions for management and control of the transmission, sub transmission and distribution of energy worldwide. We can offer you an interesting and challenging role in an international, dynamic, and positive working environment. Since this position is within HUB Europe you can be based in either Sweden, Norway, Germany, Spain, Poland or Turkey. We are interested to learn more about you and what you can contribute with so don’t hesitate to apply even though you don’t fulfil all requirements. 

“Good documentation is like a map navigating teams on their way to meeting business requirements. As Documentation specialist you will play a key role in ensuring that clear, and complete records are kept in a systematic way for consistency, avoiding misunderstanding and waste.” – Marketa Pechova, OU NC Quality Manager

How You’ll Make an Impact

• Manage documentation for the Quality management system in line with ISO9001 requirements, review documents against requirements and interact with the responsible process owners
• Manage project and service documents in the NC documentation management system (DMS), including follow up throughout the project/service.
• Maintain documentation workspace in the DMS. For selected projects, administer and check commercial and technical documentation in DMS.
• Serve as the main contact for the NC team for documentation requirements. Monitor and follow up on project documentation delivery, reporting regularly and storing/submitting documents as needed.
• Maintain and further develop documentation methodology, processes and instructions for the NC team, provide training to the NC organization on the documentation management.
• Identify risks and opportunities, contributing to continuous improvement efforts while upholding Hitachi Energy's core values of safety and integrity.

Your Background

• Bachelor's degree in engineering or economy
• Over 3 years of experience in documentation management
• Proficient in document management and database tools
• Strong verbal and written communication skills
• Fluent in English and Swedish; residing in or near Västerås, Sweden
• Experience with project documentation handling
• Experience with xECM, Adonis, Share Point

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development​
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks
• More benefits could be connected to this specific role

Additional information

Are you ready for an exciting new challenge? Does the above description sound like you? Our selection process is continuous, so if you are interested – don’t delay, apply today!

Recruiting Manager, Marketa Pechova,  marketa.pechova@hitachienergy.com will answer your questions about the position. Union respresentatives: Sveriges Ingenjörer: Jan Skogeby, +46 107-38 16 42; Unionen: Karin Ulvemark, +46 107-38 51 42; Ledarna: Frank Hollstedt, +46 107-38 70 48. All other questions can be directed to Talent Acquisition Partner Eva Schölin, eva.scholin@hitachienergy.com.  

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