AECOM is seeking a highly organized and proactive Administrative Assistant to provide advanced administrative support to Team Managers, Lead Engineers, Project Managers, and staff across multiple business lines. This is a new role.This role supports various teams, ensuring efficient daily operations, high-quality documentation, and effective coordination across projects. The ideal candidate is detail-oriented, technically proficient, and able to manage competing priorities in a fast-paced professional environment.Key ResponsibilitiesAdministrative Support<ul><li>Provide advanced administrative support to Team Managers, Lead Engineers, Project Managers, and project teams across multiple business lines</li><li>Coordinate meetings, including scheduling, preparing agendas, and documenting minutes</li><li>Organize meeting logistics, including room bookings, catering, and required materials</li><li>Support general office administration, including coordinating couriers, mail distribution, and reception</li></ul>Document Preparation and Quality Control<ul><li>Prepare, format, and finalize project documentation including reports, proposals, correspondence, and presentations</li><li>Ensure documents meet AECOM’s corporate branding and quality standards</li><li>Maintain document organization, version control, and electronic filing systems</li></ul>Financial and Project Coordination<ul><li>Assist with administrative aspects of project financial tracking including timesheets, expense submissions, and invoice coordination</li><li>Support project teams with administrative tasks related to project delivery</li></ul>Communication and Coordination<ul><li>Coordinate internal and external communications as required</li><li>Maintain accurate project records, databases, and tracking systems</li></ul>Technical and Operational Support<ul><li>Utilize advanced Microsoft Office skills to develop professional documents, presentations, and tracking tools</li><li>Support complex administrative tasks with minimal supervision while maintaining high attention to detail</li></ul>

AECOM is the world&rsquo;s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Administrative Assistant

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AECOM

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