Associate, Office and Events

PRIMARY RESPONSIBILITIES

• Lead planning, coordination, and execution of company-wide quarterly retreats, including site selection, vendor management, contract negotiation, meal and meeting logistics, and onsite support
• Own day-of event coordination to ensure a seamless employee experience, including overseeing event setup, coordinating with on-site event hosts, and triaging any employee issues or concerns
• Support logistics and planning for board meetings, investor meetings, and leadership team retreats, working as an administrative partner with executive stakeholders to ensure a polished experience
• Create and maintain a welcoming environment for all employees working in and visiting Pivot’s headquarters in Denver
• Support new hires' onboarding in the Denver office, including welcome packages, seating arrangements, office tours, and other special projects as needed
• Coordinate with various employee-led committees (including our ESG, ERG, and Fun committees) on local and remote-friendly events and activities, supporting engagement with our nationwide team of employees
• Liaise between building management and the Denver office; convey information regarding building management to Pivot team members
• Monitor and manage office supplies, organize office storage areas, maintain kitchen/snacks, and weekly lunch service for the Denver office team
• Open, sort, and distribute incoming and outgoing mail, deliveries, and other correspondence
• Be available to notarize documents for executive team members and teams as necessary
• Additional tasks as required

REQUIRED COMPETENCIES

• 2+ years of professional working experience in an office environment
• Prior experience in internal event planning or executive support roles
• Self-starter with strong self-motivation and a proven capacity to work in a fast-paced, highly fluid environment
• Excellent written and verbal communication skills
• Friendly, approachable, and professional demeanor
• Proven ability to exercise good judgment, discretion, and confidentiality
• Exceptional organizational, collaboration, and planning skills
• Proficiency in GSuite, Microsoft Office, basic A/V technology, and communication tools such as Slack to effectively communicate and collaborate with team members
• Ability to manage multiple tasks and deadlines at the same time
• Valid driver’s license
• This position involves regular walking and standing. May occasionally involve stooping, kneeling, or crouching and lifting items or boxes up to 30 lbs.

PREFERRED COMPETENCIES

• Experience in event planning for teams of 50-250 people
• Prior office management experience
• Prior administrative or assistant experience
• Knowledge of employment and human resource processes and procedures
• Familiarity with the solar or clean energy industry
• Active notary commission